- Audit and Program Services Minutes
AUDIT AND PROGRAM SERVICES COMMITTEE MEETING
June 30, 2010
The Audit and Program Services Committee Meeting was held on Wednesday, June 30, 2010 in the 3rd Floor Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherman Embree
- Councillor Norman Wallet
- Deputy Warden John Roscoe
- Councillor Roger Taylor
- Councillor Ardith VanBuskirk
- Kirk Cox, CAO
- Dwayne Carey, Director of Finance
- Erin Hartley, Recording Secretary
- Members of the public
REGRETS:
- Councillor Doris Townsend
- Councillor Cathy Holmes
- Penny Smith, Municipal Clerk
1. The meeting began at 5:00 pm, chaired by Deputy Warden Roscoe.
2. The meeting notes of March 31, 2010 were approved as circulated.
5. Dwayne Carey, Director of Finance
(a) Property in Northwest Harbour
5. (a)
Dwayne Carey, Director of Finance advised that staff received an email from the Federal Government stating that two small properties in Northwest Harbour had been declared as being surplus to their needs and were therefore being offered to the Province or Municipality. It was noted that the properties need to be identified and more information will be presented at Committee of the Whole.
6. Penny Smith, Municipal Clerk
(a) Action List
6. (a)
The current Action List was presented to Council with discussion regarding the C&D Site Ownership, Animal Control By-Law, Road Side Pull Off Sites, Anti-Litter Signage, Purchasing and Tendering By-Law as well as the tax sale proceedings.
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Presentation: Shelburne County Recreation Association
Belinda Robinson
Re: Shelburne Aquatic Needs Analysis Study Results
Belinda Robinson, on behalf of the Shelburne County Recreation Association made a presentation to Committee regarding the Shelburne Aquatic Needs Analysis Study Results. Discussion was held regarding the background and study process, concerns of costs, benefits to the community, focus groups, recreation opportunities, access to facilities, telephone surveys and priorities of the Councils and residents of Shelburne County.
It was noted that an indoor aquatic facility would benefit the health and wellness of residents and would increase the attractiveness of the area to residents and businesses. Although financial support from all municipal units in Shelburne County was not a priority at this point ptions to move forward with such a facility at a later date were discussed such as partnerships with other institutions, municipalities and private sector service providers.
Ms. Robinson was thanked for her presentation and left the meeting at 5:30 pm.
Warden Embree joined the meeting at 5:30 pm. |
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Presentation: shelburnenovascotia.com
Timothy Gillespie, Owner and Editor
Re: Tourism
Timothy Gillespie, owner and operator of shelburnenovascotia.com gave a brief presentation regarding tourism in Shelburne County. Discussion was held regarding tourism issues, concerns and possible options for improvement of the industry in our area. Mr. Gillespie expressed his opinion that this area has the luxury of having a Tourism Manager but there is a lack of tourism development and cohesion as a County.
It was suggested that the Municipality reconsider partnerships with local businesses to implement a tourism strategy before a tourism season is lost due to unproductivity.
Discussion was held regarding Discover Shelburne County Tourism Association, various ways to promote tourism in Shelburne County, Council’s role, supervision of the Tourism Manager, budget demands and funding opportunities.
Mr. Gillespie was thanked for his presentation and left the meeting at 6:15 pm. |
7. Kirk Cox
(a) Medical Clinic Update – Verbal
(b) Joint Services Board
7. (a)
Kirk Cox, CAO stated that there are a lot of projects in the budget that need to move forward. It was noted that the Medical Clinic needs to be made an immediate issue to obtain funding. Lobbying with the MLA and Department of Health was suggested.
7. (b)
Kirk Cox, CAO presented Committee with an analysis on the cost share arrangements and service delivery options related to the Joint Services Board. Discussion was held regarding the need to review costing percentages and obtain an agreement for shared services, timing, fee for service, tipping fees, C&D Site as well as trust issues on the Board.
It was agreed that the Joint Services Management Team will discuss this analysis and take to their respective Councils and the Joint Services Board.
It was noted that the Bottle Depot at Bowood has not been operating as it should be and that RRFB has been notified.
8. Council Information/Updates
(a) SWSDA
8. (a)
Discussion was held regarding a special board meeting of SWSDA to review the work being done by CAOs and Clerks to wind down its operations. It was noted that an in camera meeting will be held after the next Committee of the Whole meeting to discuss various options and scenarios to complete this assignment.
9. Committee Reports
None
10. Adjournment
The meeting was adjourned at 7:10 pm. |
 Audit and Program Services |
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Address
136 Hammond St.
P.O. Box 280
Shelburne, NS
B0T 1W0
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Office Location
Main floor of the Municipal Administration Building,
136 Hammond Street, Shelburne, N.S.
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(902) 875-3083
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