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SPECIAL SESSION OF THE 49TH COUNCIL OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
November 5, 2008
The Special Session of the 49th Council of the Municipality of the District of Shelburne was held on Wednesday, November 5, 2008 commencing at 6:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden John Roscoe
- Councillor Doris Swaine
- Councillor Ardith VanBuskirk
- Councillor Norman Wallet
- Councillor Cathy Holmes
- Councillor Roger Taylor
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Erin Hartley, Recording Secretary
ALSO IN ATTENDANCE:
Members of the public and press
Municipal Clerk, Penny Smith, chaired this meeting.
1. CALL TO ORDER:
The Special Session of Council was called to order at 6:00 p.m.
2. OATH OF OFFICE:
Municipal Clerk, Penny Smith, invited each Councillor to the head of the table to read and sign their Oath of Allegiance and Office in the following order:
| Doris Swaine, |
District 1 |
| Ardith VanBuskirk, |
District 2 |
| Norman Wallet, |
District 3 |
| Cathy Holmes, |
District 4 |
| John Roscoe, |
District 5 |
| Roger Taylor, |
District 6 |
| Sherman Embree, |
District 7 |
3. ELECTION OF OFFICERS:
(a)
Nominations were called for the position of Warden for the Municipality of the District of Shelburne. Councillor Roger Taylor nominated Sherman Embree, seconded by Councillor Doris Swaine. The nomination was accepted by Sherman Embree.
MOTION: WARDEN POSITION
On a Motion of Councillor Roger Taylor and Councillor Doris Swaine:
BE IT RESOLVED that Sherman Embree be elected Warden for the Municipality of the District of Shelburne.
- MOTION CARRIED
(b)
Nominations were called for the position of Deputy Warden for the Municipality of the District of Shelburne. Councillor Ardith VanBuskirk nominated John Roscoe, seconded by Councillor Roger Taylor. The nomination was accepted by John Roscoe.
MOTION: WARDEN POSITION
On a Motion of Councillor Ardith VanBuskirk and Councillor Roger Taylor:
BE IT RESOLVED that John Roscoe be elected Deputy Warden for the Municipality of the District of Shelburne.
- MOTION CARRIED
4. OTHER BUSINESS:
(a) |
Monthly Meeting Calendar - Council were asked to review the draft meeting calendar for 2009, to be discussed at a future meeting. |
(b) |
Photo Opportunity – A representative from the Shelburne County Coast Guard was requested to take a photo of the new Council. |
5. ADJOURNMENT:
On a Motion of Councillor Ardith VanBuskirk:
BE IT RESOLVED that there being no further business, the meeting be adjourned at 6:13 pm, with reception to follow.
-MOTION CARRIED
REGULAR SESSION OF THE 49TH COUNCIL
OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
November 17, 2008
The Regular Session of the 49th Council of the Municipality of the District of Shelburne was held on Monday, November 17, 2008 commencing at 6:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden John Roscoe
- Councillor Doris Swaine
- Councillor Ardith VanBuskirk
- Councillor Norman Wallet
- Councillor Cathy Holmes
- Councillor Roger Taylor
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Erin Hartley, Recording Secretary
- Dwayne Carey, Director of Finance
- Marilyn Johnston, Director of Recreation and Parks
ALSO IN ATTENDANCE:
Members of the public
1. CALL TO ORDER:
The Regular Session of Council was called to order at 6:00 p.m.
2. BLESSING:
Councillor Doris Swaine led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
CPR Awareness Month – November 2008
4.
APPROVAL OF MINUTES - OCTOBER 27, 2008:
On a Motion of Councillor Ardith VanBuskirk and Councillor Cathy Holmes:
BE IT RESOLVED that the Council Minutes of October 27, 2008 be approved with the following additions:
-MOTION CARRIED
APPROVAL OF MINUTES- NOVEMBER 5, 2008:
On a Motion of Councillor Ardith VanBuskirk and Deputy Warden John Roscoe:
BE IT RESOLVED that the Council Minutes of November 5, 2008 be approved as circulated.
-MOTION CARRIED
5. APPROVAL OF AGENDA:
On a Motion of Councillor Roger Taylor and Councillor Norman Wallet:
BE IT RESOLVED that the Agenda of November 17, 2008 be approved as circulated.
-MOTION CARRIED
6. PRESENTATIONS:
None
7. BUSINESS ARISING FROM THE MINUTES:
None
8. PUBLIC HEARING:
None
9. STAFF REPORTS:
(a) Kids’ Fair Play FUNd – Application Review September 2008
(b) Request for Proposals – Roof Repairs
(c) Request for Proposals – Window Repairs
9(a)
MOTION: KIDS’ FAIR PLAY FUND SEPTEMBER 2008 APPLICATION REVIEW
On a Motion of Deputy Warden John Roscoe and Councillor Roger Taylor:
BE IT RESOLVED that Council approve the staff report regarding Kids’ Fair Play FUNd September 2008 Application Review, which states:
That Council approve the Kids’ Fair Play FUNd Application Review Committee Minutes of September 16, 2008.
-MOTION CARRIED
The Director of Recreation and Parks clarified that there are four reviews annually and the next will be held in December 2008.
9. (b)
MOTION: REQUEST FOR PROPOSALS – ROOF REPAIR
On a Motion of Councillor Ardith VanBuskirk and Councillor Doris Swaine:
BE IT RESOLVED that Council approve the staff report regarding Request for Proposals – Roof Repair, which states:
That the Municipality of the District of Shelburne retain the services of Flynn Canada Limited of Dartmouth, Nova Scotia to repair the roof of the eastern section of the Municipal Building at a proposed cost of $45,989.00 plus HST.
-MOTION CARRIED
9. (c) MOTION: REQUEST FOR PROPOSALS – BUILDING AND WINDOW REPAIR
On a Motion of Deputy Warden John Roscoe and Councillor Ardith VanBuskirk:
BE IT RESOLVED that Council approve the staff report regarding Request for Proposals – Building and Window Repair, which states:
That the Municipality of the District of Shelburne retain the services of Blakeney’s Odd Jobs to repair the entrance to the jail and to replace two windows in the municipal building at a proposed cost of $3,700.00 plus HST.
- MOTION CARRIED
It was noted that the CAO will contact the contractors to start the work as soon as possible.
10. MEMBERS OF COUNCIL:
(a) 2009 Joint New Years’ Levee – Deputy Warden Roscoe
(b) Associations, Boards and Committees (ABCs)
10. (a)
MOTION: 2009 JOINT NEW YEARS’ LEVEE
On a Motion of Deputy Warden John Roscoe and Councillor Cathy Holmes:
BE IT RESOLVED that on the recommendation of the Committee of the Whole, the Council of the Municipality of the District of Shelburne partner with the Town of Shelburne in holding a Joint New Years’ Levee for 2009.
- MOTION CARRIED
10. (b)
MOTION: ASSOCIATIONS, BOARDS AND COMMITTEES
On a Motion of Councillor Ardith VanBuskirk and Councillor Cathy Holmes:
BE IT RESOLVED that the Municipality of the District of Shelburne approve the attached list of Associations, Boards and Committees; and
BE IT FURTHER RESOLVED that Staff Reports be prepared regarding appointments to the following Committees:
- Executive Committee
- Fire Advisory Committee
- Highway 103 Committee
-MOTION CARRIED
It was noted that these appointments to Associations, Boards and Committees will be re-evaluated in late winter/early spring.
11. NOTICE OF MOTION:
MOTION: SPEED LIMIT REVIEW
On a Motion of Deputy Warden John Roscoe and Councillor Cathy Holmes:
BE IT RESOLVED that the Municipality of the District of Shelburne contact the Nova Scotia Department of Transportation to review speed limits on the Jordan Branch Road and Hayden’s Road.
-MOTION CARRIED
It was clarified that the area to be reviewed begins at Highway 103 Jordan Falls to the old abandoned railway on the Lower Jordan Road in the community of Jordan Branch. Given it is a highly populated area, it is being suggested that the speed limit be reduced from 80 km/h to 70 km/h.
12. COMMITTEE REPORTS:
None
13. INFORMATION & OTHER REPORTS:
(a) Monthly Building Report – October, 2008
(b) Letter from Municipality of Annapolis Re: UNSM Resolution 9A
13. (a)
The Monthly Building Report for October, 2008 was reviewed by Council.
13. (b)
Discussion was held regarding Resolution 9A from UNSM – Broaden the Powers of Municipal Government to Hold In-camera Sessions, including how passing the resolution would change the way in which Council could hold in-camera sessions as well as changes to notifying the public of these meetings. It was agreed that no action be taken at this time.
14. ADDED ITEMS:
None
15. “IN CAMERA” MOTIONS:
None
16. ADJOURNMENT:
On a Motion of Councillor Ardith VanBuskirk:
BE IT RESOLVED that there being no further business, the meeting be adjourned at 6:25 pm.
-MOTION CARRIED
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Hours of Operation
Monday to Friday
9:00am to 4:30pm
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Address
136 Hammond St.
P.O. Box 280
Shelburne, NS
B0T 1W0
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Office Location
Main floor of the Municipal Administration Building,
136 Hammond Street, Shelburne, N.S. |
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Telephone
(902) 875-3544
(902) 875-3083
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Fax
(902) 875-1278 |
