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REGULAR SESSION OF THE 49TH COUNCIL
OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
February 23, 2009
The Regular Session of the 49th Council of the Municipality of the District of Shelburne was held on Monday, February 23, 2009 commencing at 6:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden John Roscoe
- Councillor Doris Townsend
- Councillor Ardith VanBuskirk
- Councillor Norman Wallet
- Councillor Roger Taylor
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Erin Hartley, Recording Secretary
- Dwayne Carey, Director of Finance
- Marilyn Johnston, Director of Recreation & Parks
REGRETS:
Councillor Cathy Holmes
1. CALL TO ORDER:
The Regular Session of Council was called to order at 6:00 p.m.
2. BLESSING:
Deputy Warden John Roscoe led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
None
4. APPROVAL OF MINUTES - January 26, 2009
Being duly moved and seconded, be it resolved that the Council Minutes of January 26, 2009 be approved as circulated.
-MOTION CARRIED
5. APPROVAL OF AGENDA
Being duly moved and seconded, be it resolved that the Council Agenda of February 23, 2009 be approved with the following additions:
• Police Advisory Board - Town of Shelburne Letter
• Earth Hour 2009
• Committee Reports
-MOTION CARRIED
6. PRESENTATIONS:
None
7. BUSINESS ARISING FROM THE MINUTES:
None
8. PUBLIC HEARING:
None
9. STAFF REPORTS:
(a) Shelburne Marine Terminal
(b) Highway 103 Upgrade Committee
(c) Audited Financial Statement
(d) Appointment of Auditors
(e) Region 6 Solid Waste Management
(f) St. Peter’s Church Hall
(g) Fire Advisory Committee Appointment
(h) Appointment of SRHS Community Use Policy Committee Chairperson
(i) Occupational Health & Safety Committee Appointment
9(a) MOTION: SHELBURNE MARINE TERMINAL
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Shelburne Marine Terminal, which states that:
Council support the Shelburne Port Authority in the Marine Terminal Expansion Project and authorize the Warden to sign a letter of support ‘in principle’.
-MOTION CARRIED
Discussion was held regarding an increase in project costs and supporting the Town of Shelburne in ways other than financial.
9. (b) MOTION: HIGHWAY 103 UPGRADE COMMITTEE
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Highway 103 Upgrade Committee, which states that:
Council appoint Councillor Doris Townsend and Warden Sherm Embree to the Highway 103 Upgrade Committee.
-MOTION CARRIED
9. (c) MOTION: AUDITED FINANCIAL STATEMENTS
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Audited Financial Statements, which states that:
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The Audited Financial Statements for the year ended March 31, 2008 be approved as presented.
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The Warden and Director of Finance be authorized to sign the Statement of Financial Position.
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The General Operating Fund Surplus of $75,031.00 be transferred to the Operating Reserve Fund.
-MOTION CARRIED
Discussion was held regarding new practices implemented by staff to ensure accountability and potential uses of reserve funds.
9. (d) MOTION: APPOINTMENT OF AUDITORS
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Appointment of Auditors, which states that:
The Firm of Belliveau Veinotte Inc., Chartered Accountants be appointed auditors for the years ended March 31, 2009-12.
-MOTION CARRIED
Discussion was held regarding similar size municipal units costs, the Request for Proposals process as well as the cost saving of using a local firm.
9. (e) MOTION: REGION 6 SOLID WASTE MANAGEMENT
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Region 6 Solid Waste Management, which states that:
Council approve the budget for Region 6 Solid Waste Management for fiscal April 1, 2009 to March 31, 2010.
-MOTION CARRIED
Discussion was held regarding the Municipality’s role in this Committee.
9. (f) MOTION: ST. PETER’S CHURCH HALL
Being duly moved and seconded, be it resolved that Council accept the staff report regarding St. Peter’s Church Hall, which states that:
The building be leased to the West Green Harbour Recreation Association for a period of one year for the sum of $1.00.
-MOTION CARRIED
Discussion was held regarding operating costs as well as blanket insurance coverage and tenant insurance on the property.
9. (g) MOTION: FIRE ADVISORY COMMITTEE APPOINTMENT
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Fire Advisory Committee Appointment, which states that:
Effective immediately, the composition of the Fire Advisory Committee be comprised as follows:
- Two members of the Council of the Municipality of the District of Shelburne, being Councillors Ardith VanBuskirk and Roger Taylor;
- The fire chief, or designate, from each of the seven volunteer fire departments in the Municipality of the District of Shelburne;
- The fire chief, or designate, from the Port Clyde Volunteer Fire Department;
- The fire chief, or designate, from the Lockeport Firefighters’ Association; and
- The fire chief, or designate, from the Town of Shelburne Volunteer Fire Department.
-MOTION CARRIED
9. (h) MOTION: APPOINTMENT OF SRHS COMMUNITY USE POLICY COMMITTEE CHAIRPERSON
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Appointment of SRHS Community Use Policy Committee Chairperson, which states that:
Bernice Goodick of Sandy Point be appointed Chairperson of the SRHS Community Use Policy Committee for the one year term 2009/10.
-MOTION CARRIED
9. (i) MOTION: OCCUPATIONAL HEALTH & SAFETY COMMITTEE - APPOINTMENT
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Occupation Health & Safety Committee Appointment, which states that:
- Council appoint one Council member to the Occupational Health & Safety Committee; and
- The Occupational Health & Safety Committee be included on Council’s List of Boards and Commmittees
-MOTION CARRIED
Discussion was held regarding requirements for a Committee of Council.
MOTION: APPOINTMENT TO OHS COMMITTEE
Being duly moved and seconded, be it resolved that Deputy Warden Roscoe be Council’s representative on the Occupational Health & Safety Committee with Councillor Wallet as the alternate.
-MOTION CARRIED
10. MEMBERS OF COUNCIL:
(a) Shelburne Longboat Society – Letter of Support
(b) Roseway Manor Board Representatives – Councillor VanBuskirk
10. (a) MOTION: SHELBURNE LONGBOAT SOCIETY – LETTER OF SUPPORT
Being duly moved and seconded, be it resolved that the Municipality of the District of Shelburne endorse the Shelburne Longboat Society in continuing the legacy of the Shelburne longboats and promoting the wooden boat building heritage of Shelburne County; and
The Municipality support the efforts of the Society with regard to the Shelburne longboats and the heritage they represent.
-MOTION CARRIED
10. (b) MOTION: ROSEWAY MANOR BOARD REPRESENTATIVES
Being duly moved and seconded, be it resolved that Councillor Cathy Holmes, Councillor Ardith VanBuskirk and David Meyer, community member, represent the Municipality of the District of Shelburne on the Roseway Manor Board.
-MOTION CARRIED
11. NOTICE OF MOTIONS:
None
12. COMMITTEE REPORTS:
(a) Shelburne County Arena
(b) RCMP Advisory Committee
(c) Shelburne Port Authority
(d) Team Shelburne
(e) Highway 103 Committee
(f) SWSDA
12 (a)
Councillor Wallet gave a brief description of funding requirements and repairs to the Shelburne County Arena. Some improvements include new bathrooms, railings, netting system and hockey nets. Discussion was held regarding interest of new members as well as the possibility of a future request for partial payment of an outstanding sewage bill.
Marilyn Johnston, Director of Recreation & Parks, gave some background on the Shelburne County Arena and discussion was held regarding appearance of the Arena, committee fundraising and advertising as well as the possibility of having a call in ‘hotline’ for upcoming events.
12. (b)
Councilor VanBuskirk updated Committee on the last RCMP Advisory Committee Meeting noting that a presentation was made regarding the ‘Safer Communiites Program’.
12. (c)
Councillor Taylor updated Committee on the last Shelburne Port Authority Meeting discussing housekeeping items and the application process for funding of a new project.
12. (d)
Warden Embree noted that Team Shelburne met on February 10, 2009 and the minutes can be found on the Municipality of Barrington’s website.
12. (e)
Warden Embree stated that he would forward Councillors copies of the Highway 103 Committee minutes.
12. (f)
Warden Embree discussed the last SWSDA Meeting including a motion to have independent trainers conduct board orientation sessions.
13. INFORMATION & OTHER REPORTS:
(a) Monthly Building Report – January, 2009
(b) 2009 Year of the Lobster
(c) Inter-Municipal Co-operation
(d) RCMP – Request for New Officer
13. (a)
The Monthly Building Report for January, 2009 was reviewed by Council.
13. (b)
MOTION: 2009 YEAR OF THE LOBSTER
Being duly moved and seconded, be it resolved that:
WHEREAS the lobster fishery in Southwestern Nova Scotia is the most lucrative in Canada; and
WHEREAS the lobster industry represents the largest sector of the economy in the Municipality of Shelburne; and
WHEREAS the Municipality of Shelburne hosts several events for the Shelburne County Lobster Festival; and
WHEREAS a vibrant and sustainable lobster industry is vital to the Municipality of Shelburne;
THEREFORE, be it resolved that 2009 be declared ‘The Year of the Lobster’ in the Municipality of the District of Shelburne.
- MOTION CARRIED
It was suggested that the fisheries be included in the Municipality’s ICSP.
MOTION: YEAR OF THE LOBSTER LETTER TO PREMIER
Being duly moved and seconded, be it resolved that the Municipality of the District of Shelburne write a letter to the Premier requesting that 2009 be declared the “Year of the Lobster”.
- MOTION CARRIED
Discussion was held regarding writing a letter to Barrington confirming that the Municipality of Shelburne will be writing the Premier regarding this declaration. It was noted that this theme into Shelburne Founders’ Days as well as the Shelburne County Lobster Festival.
13. (c) MOTION: INTER-MUNICIPAL CO-OPERATION
Being duly moved and seconded, be it resolved that the Council of the Municipality of the District of Shelburne approve the Chief Administrative Officer meeting with representatives from the other four municipal units in Shelburne County to discuss inter-municipal co-operation.
- MOTION CARRIED
Discussion was held regarding goals and objectives of the Municipality including inter-municipal cooperation. The CAO noted that he would like Councillors to provide him with any information or topics of discussion to take to this meeting.
13. (d)
The CAO gave background information on the past request of funding for an additional RCMP Officer. The CAO advised that he had recently met with Sgt. Barry MacLellan, who has suggested funding this position may be found from another source. The CAO will keep Council up to date on this item.
14. ADDED ITEMS:
(a) Police Advisory Board – Town of Shelburne
(b) Earth Hour 2009
(c) Nova Scotia Power Inc. Update
14. (a)
It was noted that a letter was received from the Town of Shelburne stating that they are willing to explore the option of a joint RCMP Advisory Committee. It was agreed that the CAO write a letter to the Town of Shelburne indicating interest in exploring options of a joint committee. Committee requested copies of file information on this issue. It was noted that a joint committee would streamline the efforts of the RCMP required to attend these meetings.
14. (b) MOTION: EARTH HOUR 2009
Being duly moved and seconded, be it resolved that the Municipality of the District of Shelburne participate in the 2009 Earth Hour which is to take place on March 28th from 8:30 to 9:30 pm.
- MOTION CARRIED
14. (c)
Councillor Wallet informed Committee that after speaking with a representative of Nova Scotia Power Inc. regarding moving power lines from the woods to roadside in his district, a technician came to his home to further discuss this matter.
Councillor Wallet requested that a letter be sent to NSPI thanking them for their service and to re-iterate the importance of maintaining power lines to avoid interrupted power. It was agreed that Councillor Wallet will work with staff on a draft letter and bring to the next Committee of the Whole meeting for review.
15. “IN CAMERA” MOTIONS:
None
16. ADJOURNMENT:
Being duly moved and seconded, be it resolved that there being no further business, the meeting be adjourned at 7:21 pm.
-MOTION CARRIED
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