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REGULAR SESSION OF THE 49TH COUNCIL
OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
March 23, 2009
The Regular Session of the 49th Council of the Municipality of the District of Shelburne was held on Monday, March 23, 2009 commencing at 5:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden John Roscoe
- Councillor Doris Townsend
- Councillor Norman Wallet
- Councillor Cathy Holmes
- Councillor Roger Taylor
- Kirk Cox, CAO
- Erin Hartley, Recording Secretary
- Dwayne Carey, Director of Finance
REGRETS:
- Councillor Ardith VanBuskirk
- Penny Smith, Municipal Clerk
1. CALL TO ORDER:
The Regular Session of Council was called to order at 5:00 p.m.
2. BLESSING:
Councillor Cathy Holmes led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
(a) 2009 Volunteer Week
(b) World Malaria Day
3. (a)
The Warden proclaimed the week of April 19 – 25, 2009 Volunteer Week.
3. (b)
The Warden proclaimed April 25, 2009 World Malaria Day.
4. APPROVAL OF MINUTES - February 23, 2009
Being duly moved and seconded, be it resolved that the Council Minutes of February 23, 2009 be approved as circulated.
- MOTION CARRIED
5. APPROVAL OF AGENDA
Being duly moved and seconded, be it resolved that the Council Agenda of March 23, 2009 be approved with the following addition:
- Shelburne Port Authority Meeting Update
- MOTION CARRIED
6. PRESENTATIONS:
None
7. BUSINESS ARISING FROM THE MINUTES:
None
8. PUBLIC HEARING:
None
9. STAFF REPORTS:
(a) RFP Legal Services
(b) District Grant Fund Disbursement Policy
(c) RFP Banking Services
(d) Amendments to Building By-Law #9 – First Reading
(e) Municipality of Shelburne Stimulus Plan
(f) Household Hazardous Waste – Enhancement Options
(g) Terry Hawkins Industries – Letter of Support
9(a) MOTION: RFP LEGAL SERVICES
Being duly moved and seconded, be it resolved that Council accept the staff report regarding RFP Legal Services, which states that:
The firms of Donald G. Harding, Barrister and Solicitor Inc. and M & E Legal Services Inc. (Peter A. McInroy) be retained to provide legal services and advice to the Municipality for a three year period with an option to renew for a further two years.
- MOTION CARRIED
Discussion was held regarding the advertising process, the reason we have two firms and associated costs.
9. (b) MOTION: DISTRICT GRANT FUND DISBURSEMENT POLICY
Being duly moved and seconded, be it resolved that Council accept the staff report regarding District Grant Fund Disbursement Policy, which states that:
Council approve the District Grant Fund Disbursement Policy as amended to include the statement “expenditures from the district grant funds are not permitted in an election year from nomination day until the new council is sworn in, unless they have been approved by Council.”
- MOTION CARRIED
9. (c) MOTION: RFP BANKING SERVICES
Being duly moved and seconded, be it resolved that Council accept the staff report regarding RFP Banking Services, which states that:
Council approve that the Municipality of the District of Shelburne and the Joint Services Board maintain the existing relationship with the Canadian Imperial Bank of Commerce.
- MOTION CARRIED
Discussion was held regarding the advertisement process, various changes to the contract resulting in a slight increase as well as a new electronic payment option for taxes.
9. (d) MOTION: BUILDING BY-LAW #9 – FIRST READING
Being duly moved and seconded, be it resolved that the Council of the Municipality of the District of Shelburne give first reading to the amended Building By-Law #9; and
Be it further resolved that the Municipality advertise Council’s intent to give the said amended by-law second and final reading at its meeting of Monday, April 27, 2009 at 5:30 pm.
- MOTION CARRIED
Discussion was held regarding the process for amending a by-law. It was noted that this amendment is for cost recovery on cancelled or abandoned permits.
9. (e) MOTION: MUNICIPALITY OF SHELBURNE STIMULUS PLAN
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Municipality of Shelburne Stimulus Plan, which states that:
The Warden write a letter to the Premier of Nova Scotia to seek support for municipal stimulus projects which match the objectives of the Nova Scotia stimulus plan “Building for Growth”.
- MOTION CARRIED
Discussion was held regarding various projects related to community and economic development in the area which may connect with federal and provincial funding being offered, Build Canada funding, road maintenance and repairs in the Municipality, housing for seniors and low income families as well as the Municipality’s Goals and Objectives for 2009/10.
It was suggested the letter be copied to the MLA, MP, potential candidates for the next election, SWSDA, Team Shelburne, ACOA and other municipal units.
9. (f) MOTION: HOUSEHOLD HAZARDOUS WASTE – ENHANCEMENT OPTIONS
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Household Hazardous Waste – Enhancement Options, which states that:
Staff write a letter to the Joint Services Board asking them to prepare options to enhance service for the collection and processing of household hazardous waste.
- MOTION CARRIED
Discussion was held regarding operating costs, hours, location, past practices and potential sites and service options.
9. (g) MOTION: TERRY HAWKINS INDUSTRIES
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Terry Hawkins Industries, which states that:
The Warden be given authority to sign the attached letter of support for Terry Hawkins Industries.
- MOTION CARRIED
Discussion was held regarding contracts with the Province, encouraging and supporting businesses in our area, history of Terry Hawkins Industries as well as potential employment opportunities.
10. MEMBERS OF COUNCIL:
(a) Communities in Bloom Contribution – Councillor Holmes
(b) NSPI Letter – Councillor Wallet
10. (a) MOTION: COMMUNITIES IN BLOOM
Being duly moved and seconded, be it resolved that the Municipality of the District of Shelburne donate $100.00 towards the $300.00 registration fee for the Communities in Bloom competition.
- MOTION CARRIED
Councillor Holmes noted that this is a successful campaign to involve communities and encourage great attitudes and joint efforts between municipal units.
10. (b) MOTION: LETTER TO NOVA SCOTIA POWER INC.
Being duly moved and seconded, be it resolved that the Municipality of the District of Shelburne write a follow up letter to NSPI requesting a definitive response on:
- The possibility of re-establishing a line maintenance crew in the Municipality; and
- Identifying the causes for power outages in the Municipality and the specific action plan to prevent such outages in the future; and
- Identifying where tree trimming/cutting back of power lines is required and the possibility of using local resources; and
- Surveying power lines.
- MOTION CARRIED
11. NOTICE OF MOTIONS:
None
12. COMMITTEE REPORTS:
(a) ICSP Committee – Councillor Holmes
(b) Waterfront Development Committee – Councillor Holmes
(c) Highway #103 Committee – Warden Embree
(d) Physician Recruitment Committee – Warden Embree
(e) SWSDA Board Meeting – Councillor Townsend
(f) Shelburne Port Authority Meeting Update- Councillor Taylor
12 (a)
Councillor Holmes gave an update on the ICSP meeting held at Bowood with 12 representatives from the South Shore and Kentville, noting that the Municipality of Shelburne is ‘at the head of the pack’ in relation to the ICSP progress and that regional cooperation is a major asset. Council was advised that Emily Tipton, ICSP Coordinator has been asked to make a presentation at the UNSM Spring Conference in Cape Breton in relation to the Municipality of Shelburne’s ICSP.
12. (b)
Councilor Holmes updated Council on topics being discussed by the Waterfront Development Committee including future projects, ACOA funding and various ideas to consider in their strategic plan.
12. (c)
Warden Embree advised that he attended the Highway 103 Committee meeting last Thursday along with the MP and MLAs from surrounding areas. Discussion was held regarding recent plans for new construction of a by pass affecting Eastern Shelburne County. It was noted that Committee agreed to write a letter to Mayors/Wardens in Lunenburg County to encourage support and cooperation, meet with the Minister of Department of Transportation as well as the federal government Minister to inquire about Build Canada funding.
12. (d)
Warden Embree gave an update on the Physician Recruitment Committee Meetings with the Department of Health, District Health Authorities as well as an engineer who presented costing options for a retrofitted facility.
It was noted that renovation and expansion of the existing facility would cost approximately $500,000.00; a member of the District Health Authority will discuss financing options for this potential project at the next meeting.
12. (e)
Councillor Townsend discussed the last SWSDA Meeting including a motion to identify whether meetings are open to the public, holding meetings in the Yarmouth office as well as the possibility of closing the Shelburne office. It was noted that SWSDA will be presenting at the next APS meeting and that their Strategic Plan is available for viewing.
12. (f)
Councillor Taylor discussed the last Shelburne Port Authority Meeting noting that there is a need for an environmental permit for soil sampling which must be obtained before funding is confirmed.
13. INFORMATION & OTHER REPORTS:
(a) Monthly Building Report – February, 2009
13. (a)
The Monthly Building Report for February, 2009 was reviewed by Council.
14. ADDED ITEMS:
As included in the minutes.
15. “IN CAMERA” MOTIONS:
None
16. ADJOURNMENT:
Being duly moved and seconded, be it resolved that there being no further business, the meeting be adjourned at 7:01 pm.
- MOTION CARRIED
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