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REGULAR SESSION OF THE 49TH COUNCIL
OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
May 25, 2009
The Regular Session of the 49th Council of the Municipality of the District of Shelburne was held on Monday, May 25, 2009 commencing at 5:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden John Roscoe
- Councillor Doris Townsend
- Councillor Norman Wallet
- Councillor Cathy Holmes
- Councillor Ardith VanBuskirk
- Councillor Roger Taylor
- Penny Smith, Municipal Clerk
- Kirk Cox, CAO
- Lydia Deinstadt, Recording Secretary
- Dwayne Carey, Director of Finance
ALSO PRESENT:
Members of Public and Press
1. CALL TO ORDER:
The Regular Session of Council was called to order at 5:01 p.m.
2. BLESSING:
Councillor Doris Townsend led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
(a) Hunger Awareness Day – June 2, 2009
3. (a)
The Warden proclaimed June 2, 2009 as Hunger Awareness Day.
4. APPROVAL OF MINUTES - April 27, 2009
Being duly moved and seconded, be it resolved that the Council Minutes of April 27, 2009 be approved as circulated.
-MOTION CARRIED
5. APPROVAL OF AGENDA
Being duly moved and seconded, be it resolved that the Council Agenda of May 25, 2009 be approved with the following additions:
- Speed limit concerns in District #5
- Eastlink High-Speed Internet Update
- Dates for future Budget Meetings
-MOTION CARRIED
6. PRESENTATIONS:
| (a) |
Brenton Dash
Sable River Volunteer Fire Department |
5:05 pm |
Mr. Brenton Dash, a member of the Sable River Volunteer Fire Department, gave a report on internal issues within the department. He expressed his concerns regarding the purchase of the new fire truck and questioned whether proper procedure had been followed. Council advised Mr. Dash that the Fire Advisory Committee can be used for support and they should make every effort to work out their problems within the department.
(b) Emily Tipton, ICSP Project Coordinator 5:22 pm
Ms. Tipton highlighted the Municipality’s progress to date with respect to the ICSP project. The project was reviewed and the focus was on how it all fits together; solutions, goals, actions, targets and indicators.
7. BUSINESS ARISING FROM THE MINUTES:
None
8. PUBLIC HEARING:
None
9. STAFF REPORTS:
(a) Physician Recruitment Opportunity
(b) Wind Turbine By-law
(c) Area Rate Policy
(d) St. Peter’s Church Hall (Oil Tank)
(e) Building Official Appointment
(f) Black Loyalist Heritage Society (BLHS) – Trustee’s Deed
9. (a)
There was a very detailed discussion regarding physician recruitment and the immediate need for doctors for Shelburne County. Council discussed a number of options as outlined in the staff report and it was imperative that in order to move forward on this issue, Council needed to initiate a strategic plan.
MOTION: PHYSICIAN RECRUITMENT OPPORTUNITY
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Physician Recruitment Opportunity which states that:
- The Municipality of the District of Shelburne start negotiating with Tyler Green for a 4 year Fee for Service Doctor Contract.
-MOTION CARRIED
AMENDMENT: PHYSICIAN RECUITMENT OPPORTUNITY
Being duly moved and seconded, be it resolved that the Municipality of the District of Shelburne add the following as stipulation a. to the original motion:
- The Municipality of the District of Shelburne postpone the above motion until Council has initiated a strategy.
-MOTION CARRIED
MOTION: PHYSICIAN RECRUITMENT – STRATEGIC PLAN
Being duly moved and seconded, be it resolved that:
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Council convene a special meeting to develop a Strategic Plan for Physician Recruitment to function in concert with the current Physician Recruitment Committee.
-MOTION CARRIED
There were discussions on the Municipality of the District of Shelburne needing to lead the process of recruiting physicians to the Shelburne area. It was also stated that the strategic plan will be developed in conjunction with the Physician Recruitment Committee to complement each other to ensure success.
MOTION: MUNICIPAL LEAD FOR MEDICAL CLINIC FUNDING
BE IT RESOLVED that the Municipality of the District of Shelburne, direct their staff to lead, coordinate, determine sources and apply for funding on behalf of Shelburne County Municipalities for a Shelburne area medical clinic.
-MOTION CARRIED
9. (b)
MOTION: WIND TURBINE BY-LAW
Being duly moved and seconded, be it resolved that Council accept the staff report regarding the Wind Turbine By-law, which states that:
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The Municipality of the District of Shelburne proceed with the development of the Wind Turbine By-Law based on the policies outlined in the discussion section of the Staff Report.
-MOTION CARRIED
There was discussion that Council needs to be sure that the turbines will not be intrusive. It was also stated that Council needed to be sure that the turbine measurements be right for our area and that this by-law will be reviewed by our solicitor.
9. (c)
MOTION: AREA RATE POLICY
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Area Rate Policy, which states that:
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Council accept the attached policy to be followed in order to establish an area rate to assist with payment of major projects over an extended period.
-MOTION CARRIED
AMENDMENT: AREA RATE POLICY
Being duly moved and seconded, be it resolved that the Municipality of the District of Shelburne add the following as stipulation a. to the original motion:
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Accept the policy with the following addition; Be it resolved that the Municipality of the District of Shelburne initiate a mail-in ballot from all property owners that could not attend the Area Rate meeting.
-MOTION DEFEATED
Discussion was held with respect to Council giving all property owners a fair opportunity to vote on an area rate that will affect the amount of taxes they must pay. It was felt by the majority of Council that the area rate policy does this.
9. (d)
MOTION: ST. PETER’S CHURCH HALL (OIL TANK)
Being duly moved and seconded, be it resolved that Council accept the staff report regarding the St. Peter’s Church Hall Oil Tank, which states that:
Council approve to cover the cost of a new oil tank for St. Peter’s Church Hall; when necessary.
-MOTION CARRIED
Discussion was held regarding how long the Municipality would continue to financially support this building and the possibility of selling the building to a community group at some point in time.
9. (e)
MOTION: BUILDING OFFICIAL APPOINTMENT
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Building Official Appointment, which states that:
The Municipality of the District of Shelburne appoint the Building Inspection Assistant as a Qualified Building Official for the Municipality of Shelburne.
-MOTION CARRIED
It was discussed whether this appointment had any financial implications and the CAO confirmed that there were none as a result of this motion.
9. (f)
MOTION: BLACK LOYALIST HERITAGE SOCIETY (BLHS) – TRUSTEE’S DEED
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Black Loyalist Heritage Society (BLHS) – Trustee’s Deed, which states that:
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The Municipality of the District of Shelburne ratify the actions of conveying the properties held in trust for the Black Loyalist Heritage Society by Trustee’s Deed in 2003; and
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The Warden and Municipal Clerk for the Municipality of the District of Shelburne execute the attached (Rectification) Trustee’s Deed.
-MOTION CARRIED
10. MEMBERS OF COUNCIL:
(a) Municipal Lead for Medical Clinic Funding – Warden Embree
(b) Seaway Fabrications Ltd. – Letter of support – Deputy Warden Roscoe
10. (a)
As noted above
10. (b)
MOTION: SEAWAY FABRICATIONS LTD. – Letter of Support
BE IT RESOLVED that the Municipality of the District of Shelburne, prepare letters to the federal and provincial governments in support of the Seaway Fabrications Ltd. Expansion project located in the Shelburne Industrial Park.
-MOTION CARRIED
11. NOTICE OF MOTIONS:
None
12. COMMITTEE REPORTS:
(a) Port Readiness Committee – Councillor Taylor
12. (a)
Councillor Taylor reported that he had attended a Port Readiness Committee meeting on May 21, 2009. Councillor Taylor felt as if the Committee had not moved forward. There was discussion on focused efforts to try and get at least two tours in place; perhaps one that included the Black Loyalist Heritage Society or packages with the museums. It was felt that entrepreneurs are needed to do tours, not the people trying to develop the packages.
13. INFORMATION & OTHER REPORTS:
(a) Monthly Building Report – April, 2009
13. (a)
The Monthly Building Report for April, 2009 was reviewed by Council.
14. ADDED ITEMS:
(a) Speed Limit Issues – District #5
(b) Eastlink Meeting
(c) Future Budget Meetings & Physician Recruitment – Strategic Plan Meeting
14. (a)
Deputy Warden Roscoe mentioned that last winter a motion was made to send a letter to the Department of Transportation regarding speed limit concerns in Jordan Falls (Hayden’s Road and Jordan Branch Road). A letter was received from DOT acknowledging our request and an investigation would follow. Deputy Warden Roscoe asked if we could check into the status of this issue. Warden Embree added that he had made a verbal request to Benny Acker, Maintenance Supervisor at DOT in Shelburne, and with Joe Crowell, Traffic Engineer at DOT in Bridgewater, about a similar issue at Page’s Corner in Lydgate.
14. (b)
Councillor Holmes had stated that she attended a public meeting with Eastlink concerning High Speed Internet Service for 2009. There had been at least 50 people in attendance with lots of interest. Eastlink stated they are on track to have High Speed available by the end of 2009.
14. (c)
Dates for future Budget meetings were set for June 3, 2009 at 5:00 pm and June 4, 2009 at 6:30 pm. The Physician Recruitment – Strategic Plan Meeting will be held on June 2nd, at 5:00 pm.
15. “IN CAMERA” MOTIONS:
None
16. ADJOURNMENT:
Being duly moved and seconded, be it resolved that there being no further business, the meeting be adjourned at 7:20 pm.
-MOTION CARRIED
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