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REGULAR SESSION OF THE 49TH COUNCIL
OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
April 26, 2010
The Regular Session of the 49th Council of the Municipality of the District of Shelburne was held on Monday, April 26, 2010 commencing at 5:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden John Roscoe
- Councillor Ardith VanBuskirk
- Councillor Norman Wallet
- Councillor Cathy Holmes
- Councillor Roger Taylor
- Councillor Doris Townsend
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Dwayne Carey, Director of Finance
- Erin Hartley, Recording Secretary
ALSO PRESENT:
Members of the public
1. CALL TO ORDER:
The Regular Session of Council was called to order at 5:00 p.m.
2. BLESSING:
Deputy Warden Roscoe led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
None
4. APPROVAL OF MINUTES – March 22, 2010
Being duly moved and seconded, be it resolved that the Council Minutes of March 22, 2010 be approved as circulated.
-MOTION CARRIED
5. APPROVAL OF AGENDA
Being duly moved and seconded, be it resolved that the Council Agenda of April 26, 2010 be approved with the following additions:
12. (c) Shelburne County Recreation Society – Needs Assessment
12. (d) Shelburne Port Authority
12. (e) Joint Services Board
12. (f) Tourism Development Committee
13. (f) Adam Wolkins
13. (g) Provincial Heritage Building
-MOTION CARRIED
6. PRESENTATIONS:
None
7. BUSINESS ARISING FROM THE MINUTES:
7. (a) It was noted that concerns regarding the Class J Roads and Maintenance Agreements with Department of Transportation in relation to clarification of services and kilometres covered are being investigated.
It was also noted that two letters to SWSDA and their Auditors were sent requesting updated financial information.
8. PUBLIC HEARING:
None
9. STAFF REPORTS:
- Kids’ Fair Play Fund Application Review – March 23, 2010
- Eastlink Towers
- Museum and Tourism Funding
9. (a)
MOTION: KIDS’ FAIR PLAY FUND – MARCH APPLICATION REVIEW
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Kids’ Fair Play FUNd – March Application Review, which states that:
Council approve the Kids’ Fair Play FUNd Application Review Committee Minutes of March 23, 2010 (attached).
-MOTION CARRIED
It was noted that 10 applications were received and five registrations were donated by the Green Harbour Tumble Club; 13 recipients were from the Municipality of Shelburne, one from the Town of Lockeport and one from the Municipality of Barrington at a total cost of $1,870.00.
9. (b)
Discussion was held regarding the Eastlink Towers for high speed internet installation including communities being serviced, communication concerns, their end of May deadline as well as technical problems.
It was agreed that the Director of Finance write a letter to Eastlink expressing concerns regarding the communication consistency and requesting an update on the status of the system, what the anticipated condition of the system will be when fully delivered at the end of May and request a follow-up letter after the deadline has passed to address any outstanding issues.
It was also agreed that Councillors contact the MLA with any specific issues concerning this matter.
9. (c)
Discussion was held regarding the stresses on this year’s Museum and Tourism Funding section of the budget due to expanding funding requests. It was noted that these types of projects are normally funded by a $20,000.00 per year budget line but some requests may be funded in other ways and presented differently in the budget.
It was noted that Council should consider which types of projects they wish to fund this fiscal year, to assist in the budgetary process.
10. MEMBERS OF COUNCIL: (*Resolution Prepared)
None
11. NOTICE OF MOTIONS:
None
12. COMMITTEE REPORTS:
(a) Team Southwest
(b) SWSDA
12. (a)
Warden Embree and Deputy Warden Roscoe attended a breakfast hosted by Team Southwest. It was noted that guest speakers included MP Keer, MP Keddy and ACOA Minister Ashfield. Discussion was held regarding Team Southwest members, economic development, regional development authorities as well as lobbying opportunities.
12. (b)
Discussion was held regarding SWSDA’s financial situation and possible assistance from the Provincial Government, the issuance of invoices on outstanding legal costs, assets for division, status of audit, administrative review, hiring a professional liquidator and how to productively wind up SWSDA.
12. (c)
The Shelburne County Recreation Society received its needs analysis results which were not favourable to move forward with the recreation complex. It was noted that 87% would like to see and would use an indoor swimming facility but only 25% agreed to a tax increase of between $80.00 and $125.00 annually. A public meeting will be held to discuss the results of the needs analysis. A presentation with Council will be scheduled for the same purpose.
12. (f)
It was requested that a presentation be scheduled with Suzy Atwood, Shelburne County Tourism Development Officer to discuss current projects and upcoming plans. Discussion was held regarding the terms of reference and travel expenditures for the Tourism Development Officer.
12. (d)
Discussion was held regarding the Shelburne Port Authority including revenue, hiring an assistant port manager for the short term, environmental assessment report being available in approximately one month, training funding through government programs as well as funding options.
12. (e)
Discussion was held regarding the feedback from the Joint Services Board when Municipal representatives mentioned alternate options and/or updating the Board’s Letter of Agreement. It was noted that the Town of Shelburne are currently completing a Governance Study and that the Town of Lockeport were opposed to changing the current arrangement. Further discussion was held regarding administrative concerns, implementing a fee for service, C&D Site ownership and infrastructure. It was noted that the CAO will provide a staff report regarding Joint Services Board’s Letter of Agreement and cost factors for an upcoming meeting.
13. INFORMATION & OTHER REPORTS:
(a) Monthly Building Reports– March 2010
(b) Cancellation of April APS Meeting
(c) Budget Meeting Dates – Discussion
(d) Action List – Updated April 20, 2010
(e) Community Spirit Award – Sable River
(f) Adam Wolkins
(g) Promotional Heritage Building
13. (a)
The March Building Report was reviewed with discussion regarding an implemented work plan to catch up on the fire inspection back log.
13. (b)
It was noted that the April APS Meeting has been cancelled.
13. (c)
It was agreed that Budget Meetings will be held on the following dates:
May 11th - 5:30 – 8:30 pm
May 13th - 5:30 – 8:30 pm
May 19th - 5:30 – 8:30 pm
May 26th - 5:30 – 8:30 pm (instead of APS Meeting)
13. (d)
Discussion was held regarding items on the action list and possibly including the ICSP Co-ordinators to do list. The CAO advised that her projects are included in his portion of the action list. It was noted that staff are very busy working on a number of projects.
13. (e)
It was noted that Sable River was awarded the Lieutenant Governor Award for Community Spirit and a visit is scheduled for August.
13. (f)
It was noted that Adam Wolkins, a resident of Ohio, is now attending Nevada University and is ranked 8th in North America for javelin. It was requested that a congratulatory letter from the Director of Recreation and Parks be sent to Mr. Wolkins on his achievements.
13. (g)
It was noted that a home on McNutt’s Island has been recognized as a Provincial Heritage Building and named New Jeruselum; a plaque will be awarded in the future.
14. ADDED ITEMS:
As included in the minutes.
15. “IN CAMERA” MOTIONS:
None
16. ADJOURNMENT:
Being duly moved and seconded, be it resolved that there being no further business, the meeting be adjourned at 6:24 pm.
-MOTION CARRIED
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