REGULAR SESSION OF THE 49TH COUNCIL

OF THE

MUNICIPALITY OF THE DISTRICT OF SHELBURNE

June 28, 2010

The Regular Session of the 49th Council of the Municipality of the District of Shelburne was held on Monday, June 28, 2010 commencing at 5:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.

THOSE IN ATTENDANCE WERE:

• Warden Sherm Embree
  
• Deputy Warden John Roscoe
  
• Councillor Ardith VanBuskirk
  
• Councillor Norman Wallet
  
• Councillor Roger Taylor
  
• Councillor Doris Townsend
  
• Kirk Cox, CAO
  
• Dwayne Carey, Director of Finance
  
• Erin Hartley, Recording Secretary

REGRETS:

• Councillor Cathy Holmes
  
• Penny Smith, Municipal Clerk

ALSO PRESENT:

Members of the public

1. CALL TO ORDER:

The Regular Session of Council was called to order at 5:00 p.m.

2. BLESSING:

Warden Embree led Council in repeating the Lord's Prayer.

3. PROCLAMATIONS:

Continuing Care Month - Warden Embree proclaimed September 2010 as Continuing Care Month in the Municipality of the District of Shelburne.

4. APPROVAL OF MINUTES – May 25, 2010

Being duly moved and seconded, be it resolved that the Council Minutes of May 25, 2010 be approved as circulated.

-MOTION CARRIED

5. APPROVAL OF AGENDA

Being duly moved and seconded, be it resolved that the Council Agenda of June 28, 2010 be approved with the following additions:

12. (a) Team Shelburne
12. (b) SWSDA Update
13. (c) Cooke Aquaculture

-MOTION CARRIED

None

None

None

1. Wind Energy Development Plan Project and Planning/GIC Contractor Selection
   
2. Sustainability Partnership Program
   
3. Building By-Law B-100
   
4. Appointment to Recreation and Parks Advisory Committee
   
5. Municipal Grants to Organizations 2010/11
   
6. Amendment to Municipal Grants Policy and Application Form
   
7. Fees Policy
   
8. 2010/11 Operating, Reserve and Capital Budgets and Tax Rate

9. (a)

MOTION: WIND ENERGY DEVELOPMENT PLAN PROJECT AND PLANNING/GIS CONTRACTOR SELECTION

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Wind Energy Development Plan Project and Planning/GIS Contractor Selection, be approved, which states that:

• The Municipality of the District of Shelburne conduct a Wind Energy Development Plan; and
  
• The Municipality of the District of Shelburne award the contract for Planning and GIS support for the project to Stantec.

-MOTION CARRIED

9. (b)

MOTION: SUSTAINABILITY PARTNERSHIP PROGRAM

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Sustainability Partnership Program, be approved, which states that:

• The Municipality of the District of Shelburne initiate a pilot project for the Sustainability Partnership Program from September 2010- May 2011; and
  
• The Municipality of the District of Shelburne commit $1,000.00 in funding from the 2010/11 operating budget towards this program.

-MOTION CARRIED

9. (c)

MOTION: BUILDING BY-LAW B-100

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Building By-Law B-100, be approved, which states that:

• The Council of the Municipality of the District of Shelburne give first reading to the attached draft Building By-Law B-100; and
  
• The Municipality advertise Council’s intent to give the said by-law second and final reading at its meeting of Monday, July 26, 2010 at 5:15 pm.

-MOTION CARRIED

9. (d)

MOTION: APPOINTMENTS TO RECREATION & PARKS ADVISORY COMMITTEE

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Appointments to Recreation & Parks Advisory Committee, be approved, which states that:

Council appoint the following new volunteer members to the Recreation & Parks Advisory Committee:

• Philip Seaboyer of Jordan Falls District #5
  
• Sheila Dick of West Green Harbour District #6

Youth Members to share one position as alternates:

• Lauren Nickerson of Sandy Point District #3
  
• Julie Poole of Commission Street District #3
  
• Ryan Balcom of Carleton Village District #2
  
• David Leigh Wamback of East Jordan District #5
  
• Mallory Munroe of Pleasant Point Road, Osborne Harbour District #7

-MOTION CARRIED

9. (e)

MOTION: MUNICIPAL GRANTS TO ORGANIZATIONS 2010/11

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Municipal Grants to Organizations 2010/11 be approved, which states that:

• Council support the work of community volunteer organizations by approving the recommendations of the Grants to Organizations Committee in the amount of $40,001.00 as per the attached schedules A- Support Grants- Community Based Organizations; B- Community Recreation and Parks Grants; C- Community Heritage Grants; D- Community Festivals and Events Grants; and E – Community Capital Grants with funds available from account #0021950791 Fiscal Services and account #0027120791 Recreation & Parks.

-MOTION CARRIED

It was agreed that the second paragraph of the staff recommendation be eliminated to avoid committing funds from next year’s budget. The following three follow up actions were determined:

• Have rotation of Councillors on Grants Committee;
• Review the approval process of other units; and
• Examination of the grants budget to see if some grants could go in other categories.

MOTION: AMENDMENT TO MUNICIPAL GRANTS POLICY AND APPLICATION FORM

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Amendment to Municipal Grants Policy and Application Form, be approved, which states that:

The Tourism and Museums Grant Program be added to Section 1. APPLICATION page 1 of the Municipality of the District of Shelburne Grants Policy after the heading: This program does not govern the following, which are separately administered:

-MOTION CARRIED

9. (g)

MOTION: FEES POLICY

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Fees Policy, be approved as amended, which states that:

The attached draft Fees Policy be adopted by Council.

-MOTION CARRIED

It was noted that no fees have changed, rather the fees are being amalgamated into one policy to streamline the process. It was also noted that review of the fees policy should be a part of the annual budget process.

9. (h)

MOTION: 2010/11 OPERATING, RESERVE AND CAPITAL BUDGETS AND TAX RATE

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding 2010/11 Operating, Reserve and Capital Budgets and Tax Rate, be approved as amended, which states that:

• The residential and resource tax rate for fiscal 2010/11 be set at $1.30 per $100.00 of assessment;
  
• The commercial tax rate for fiscal 2010/11 be set at $1.82 per $100.00 of assessment;
  
• The forest rate be set at $0.25 per acre for acreage designated as resource and $.040 per acre for acreage designated as commercial;
  
• The due date for the final tax billing be October 29, 2010;
  
• An interim tax bill be sent for fiscal 2011/12, being 60% of the previous year’s total tax bill with the due date of the interim tax bill being April 30, 2011;
  
• The interest rate on taxes outstanding continue at 14% (fourteen percent) per annum calculated monthly;
  
• The gross operating budget be set at $7,869,795.00;
  
• The sewer service charge be set at $260.00;
  
• The Reserve Budget as tabled in May 2010, be approved;
  
• The Capital Budget as tabled in May 2010, be approved;
  
• The area rate for the Port Clyde and Area Fire Services be confirmed at $0.065 per $100.00 of assessment for those properties serviced by the Port Clyde Volunteer Fire Department;
  
• The area rate for the Sable River and Area Fire Services be confirmed at $0.053 per $100.00 of assessment for those properties serviced by the Sable River Volunteer Fire Department;
  
• The area rate for the Little Harbour and Area Fire Services be confirmed at $0.10 per $100.00 of assessment for those properties serviced by the Little Harbour Volunteer Fire Department.
  
  -MOTION CARRIED

Discussion was held regarding the smooth budgeting process for this year, economic development options as well as implementation of various projects.

10. MEMBERS OF COUNCIL: (*Resolution Prepared)

(a) Street Light Relocation

10. (a)

MOTION: STREET LIGHT RELOCATION – OHIO

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, the Municipality of the District of Shelburne approve the relocation of a street light from the east side of the road at 5167 Highway 203, Ohio, to the west side of the road, at the request of the resident. Any associated costs to come from District Grant Fund #4.

- MOTION CARRIED

11. NOTICE OF MOTIONS:

None

12. COMMITTEE REPORTS:

1. Team Shelburne
   
2. SWSDA Update

12. (a)

Warden Embree discussed a number of motions made at the June 17, 2010 Team Shelburne meeting in relation to SWSDA which included legal fees, letters being written, and the anticipated date to receive monies. It was noted that these motions can be found in the Team Shelburne minutes.

12. (b)

Discussion was held regarding the anticipated June 30, 2010 SWSDA meeting in which recommendations on the winding down process will be received from Clerks/CAOs. It was noted that there are many outstanding issues and the Board will vote on how to proceed once all the options have been presented.

13. INFORMATION & OTHER REPORTS:

1. Monthly Building Report – May, 2010
   
2. Recreation & Parks Advisory Committee Meeting Decisions – May and June 2010
   
3. Cooke Aquaculture

13. (a)

The May Building Report was reviewed with no discussion.

13. (b)

The Recreation and Parks Advisory Committee minutes were reviewed with no discussion.

13. (c)

Discussion was held regarding Cooke Aquaculture meeting with the Town of Shelburne and the Municipality’s CAO. The purpose of the meeting was to indicate the Town’s support to Cooke Aquaculture in assisting with community relations activities including letters of support. CAO, Kirk Cox suggested that the Municipality take a similar and cooperative approach with the Town to encourage businesses and economic development in the area. It was noted that Cooke Aquaculture offered to meet with Municipal Council and/or provide site tours.

14. ADDED ITEMS:

As included in the minutes.

15. “IN CAMERA” MOTIONS:

None

16. ADJOURNMENT:

Being duly moved and seconded, be it resolved that there being no further business, the meeting be adjourned at 5:45pm.

-MOTION CARRIED