FOR THE

MUNICIPALITY OF THE DISTRICT OF SHELBURNE

January 10, 2011

The Committee of the Whole Meeting for the Municipality of the District of Shelburne was held on Monday, January 10, 2011 commencing at 5:00 pm in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.

THOSE IN ATTENDANCE WERE:

• Warden Sherm Embree
  
• Councillor Norman Wallet
  
• Deputy Warden John Roscoe
  
• Councillor Doris Townsend
  
• Councillor Cathy Holmes
  
• Councillor Roger Taylor
  
• Councillor Ardith VanBuskirk
  
• Kirk Cox, CAO
  
• Penny Smith, Municipal Clerk
  
• Dwayne Carey, Director of Finance
  
• Erin Hartley, Recording Secretary
  
• Emily Tipton, ICSP Planner

Also Present:

• Members of the public

1. CALL TO ORDER:

The Meeting was called to order at 5:00 pm by Deputy Warden Roscoe.

2. APPROVAL OF MINUTES:

Being duly moved and seconded, be it resolved that the Minutes of December 6, 2010 be approved as circulated.
-MOTION CARRIED

3. APPROVAL OF AGENDA:

Being duly moved and seconded, be it resolved that the Agenda of January 10, 2011 be approved with the following addition:

10. (a) Provincial Government Meeting – Tuesday, January 11, 2011

-MOTION CARRIED

5. BUSINESS ARISING FROM THE MINUTES

None

6. MEMBERS OF COUNCIL:

(a) LED Streetlighting – Councillor VanBuskirk
(b) Potential Courts Closure – Councillor VanBuskirk

6. (a)

Councillor VanBuskirk suggested that a staff report be prepared with a recommendation regarding the implementation of LED Streetlighting in the Municipality. It was suggested that the staff report include cost savings, technology, financing options, reduction of number of lights, various company proposals, consultation with NSPI and relocation of lights to the head of roads for more effective lighting.

MOTION: LED STREET LIGHTING

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that a staff report regarding LED Street Lighting in the Municipality of Shelburne be prepared.

-MOTION CARRIED

6. (b)

Councillor VanBuskirk informed of the possibility of the closure of the Courts System in Shelburne. It was noted that the Clerk contacted Bill Clancy, Director of Court Services and was advised that all programs are currently under scrutiny due to the budget reductions. A meeting with Mr. Clancy and other officials to discuss this issue is being scheduled. It was agreed that a letter be written to address the Municipality’s concerns.

7. STAFF REPORTS:

1. Age Friendly Municipal Initiatives Program
   
2. Health Care Professional Recruitment and Retention Policy
   
3. Region 6 Solid Waste Management – Budget Approval
   
4. Access Agreement – John G. Acker

7. (a)

Awaiting arrival of the Director of Recreation and Parks.

7. (b)

The Clerk advised that the Municipal Solicitor was contacted to provide his opinion on this policy. The solicitor determined that the Municipality doesn’t have the authority to create policy for an outside Committee.

MOTION: HEALTH CARE PROFESSIONAL RECRUITMENT & RETENTION POLICY

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Health Care Professional Recruitment & Retention Policy be approved, which states that:

• Municipal staff offer assistance to the Shelburne County Health Care Professional Recruitment & Retention Committee should they wish to develop a policy to define the terms and conditions for the hiring of health care professionals, as well as outline any financial assistance that may be granted.

-MOTION CARRIED

Discussion was held regarding establishing a Council policy to be used when reviewing all requests of the SCHCPRRC.

It was also suggested that the Municipality create a template for service agreements that could include conditions to address Council’s concerns regarding the use and disbursement of funds.

4. PRESENTATIONS:

1. Wind Prospect
   Austen Hughes, Senior Development Manager
   RE: Community Feed-In Tariff Project Opportunities

4. (a)

Austen Hughes, Senior Development Manager and Andy MacCallum, Development Officer, with Wind Prospect gave a presentation regarding the benefits of creating wind farms in the Municipality of Shelburne as an alternate energy source.

Wind Prospect’s history, worldwide activities, office locations, development process and services, track record, site identification factors, advisory services, engineering design, construction management and operations were various topics of the presentation.

Wind Prospect is a developer of wind farms. They find investors, do all the preliminary work for them and then the investors take over and run the wind farms. Discussion was held regarding the Community Feed-In-Tariff (COMFIT) Program and it was noted that there is a set energy price that NSPI pays to community groups to own wind farms. By owning wind farms the energy profits stay in the community. It was stated that there is a considerable investment to develop a wind farm but is a very lucrative development.

Wind Prospect offered comprehensive service from start to finish if the Municipality is interested in wind farm development.

Mr. Hughes and MacCallum were thanked for their presentation and left the meeting.

7. (a)

Marilyn Johnston, Director of Recreation & Parks advised of the partnership with NS Department of Seniors, NS Department of Health Promotion & Protection and the Municipality of Shelburne to promote age friendly community facilities by providing monies to assist with upgrades to make their facilities more accessible to seniors.

The due date for this program was December 3, 2010. Eleven applications were received.

MOTION: AGE FRIENDLY MUNICIPAL INITIATIVES PROGRAM

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Age Friendly Municipal Initiatives Program be approved, which states that:

• Council approve the funding for the eleven (11) community organizations that applied to the Age Friendly Municipal Initiatives Program.

-MOTION CARRIED

The great work on this program was acknowledged by Council.

7. (c)

MOTION: REGION 6 SOLID WASTE MANAGEMENT – BUDGET APPROVAL

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Region 6 Solid Waste Management – Budget Approval be approved, which states that:

• Council approve the budget for Region 6 Solid Waste Management for fiscal April 1, 2011 to March 31, 2012.

-MOTION CARRIED

Warden Embree stated that the Municipality should accept the Region 6 budget, not approve it.

7. (d)

MOTION: ACCESS AGREEMENT – JOHN G. ACKER

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Access Agreement – John G. Acker be approved, which states that:

• The Municipality of the District of Shelburne grant access over Municipal property to Mr. John G. Acker in order that he may access his landlocked property located on the Lake Road, Jordan Bay; and that
• The Warden and Municipal Clerk be authorized to sign the attached Access Agreement.

-MOTION CARRIED

Discussion was held regarding termination options, expectations of use for the road and it was noted that the municipal property over which access is being granted is the old water station property.

8. COMMITTEE REPORTS:

None

9. INFORMATION AND OTHER REPORTS:

1. Physical Activity and Community School Coordinator Report (December 1, 2010)
   
2. Assistant to the Director of Recreation and Parks Report (December 1, 2010)
   
3. Recreation & Parks Advisory Committee Meeting Minutes (December 2, 2010)
   
4. Building Inspection Report (November and December 2010)
   
5. SWSDA Update – CAO - Verbal

9. (a) This item was noted.

9. (b) This item was noted.

9. (c) This item was noted.

9. (d) This item was noted.

9. (e)

The CAO provided a brief update noting that the Province is encouraging a new regional development authority and meetings are being held to explore options. Winding up of SWSDA is still underway.

10. NOTICE OF MOTION:

None

11. ADDED ITEMS:

1. Provincial Government Meeting- Tuesday, January 11, 2011

10. (a)

The Warden advised that he, the CAO along with the Warden and CAO from the Town of Shelburne will be meeting with government representatives in Halifax tomorrow to discuss Cooke Aquaculture and the Shelburne Medical Clinic project.

12. MOTION: IN CAMERA

None

13. MOTION: ADJOURNMENT

Being duly moved and seconded, be it resolved that there being no further business, the meeting be adjourned at 6:20 p.m.

-MOTION CARRIED