COMMITTEE OF THE WHOLE

FOR THE

MUNICIPALITY OF THE DISTRICT OF SHELBURNE

October 11, 2011

The Committee of the Whole Meeting for the Municipality of the District of Shelburne was held on Tuesday, October 11, 2011 commencing at 5:00 pm in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.

THOSE IN ATTENDANCE WERE:

Warden Sherm Embree

Councillor Norman Wallet

Councillor Roger Taylor

Councillor Doris Townsend

Councillor Cathy Holmes 

Councillor Ardith VanBuskirk

Deputy Warden John Roscoe

Kirk Cox, CAO

Penny Smith, Municipal Clerk

Dwayne Carey, Director of Finance

Emily Tipton, Sustainability Coordinator

Heidi Wagner, Shared Services Administrator

REGRETS:

Erin Hartley, Executive Assistant

1.  CALL TO ORDER:

The Meeting was called to order at 5:00 pm by Deputy Warden Roscoe.

2.  APPROVAL OF MINUTES:

Being duly moved and seconded, be it resolved that the Minutes of September 12, 2011 be approved as circulated.

-MOTION CARRIED

3.  APPROVAL OF AGENDA:

Being duly moved and seconded, be it resolved that the Agenda of October 11, 2011 be approved with the following additions:

            10. (a)  Water Source Committee

            10. (b)  Loyalist Food Bank                 

                                                                                    -MOTION CARRIED

5. BUSINESS ARISING FROM THE MINUTES

None

6.  MEMBERS OF COUNCIL:

(a) Highway 103 Committee Update – Councillor Taylor

6.  (a)  Councillor Taylor gave an update on the Highway 103 Committee progress including expected dates for completion of the project. The Port Joli section, gravel and paving as well as trying to bring the Granite Village straightening project forward as a priority were also discussed.

7.  STAFF REPORTS:

(a)  Energy Strategy Implementation:   Support for Shelburne County Women’s Fishnet ‘Activating the Energy Transition’ Project

(b)  Community Feed In Tariff 50 kW Wind Project at the Sandy Point Sewage Treatment Plant Upgrade Site

(c)  Solid Waste Management By-Law

(d)  Appointment of Youth Members to Recreation & Parks Advisory Committee

(e)  J-Class Roads

(f)  Dog By-Law D-100

(g) Loan Guarantee Crescent Beach Development Association

7. (a) MOTION: ENERGY STRATEGY IMPLEMENTATION: SUPPORT FOR SHELBURNE COUNTY WOMEN’S FISHNET ‘ACTIVATING THE ENERGY TRANSITION’ PROJECT

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Energy Strategy Implementation:  Support for Shelburne County Women’s Fishnet “Activating the Energy Transition’ Project be approved, which states that:

• The Municipality of the District of Shelburne support the application of the Shelburne County Women’s Fishnet to the EcoAction Fund for a project entitled “Activating the Energy Transition in Shelburne County”; and
• The Municipality of the District of Shelburne commit to partnering with the Shelburne County Women’s Fishnet on the project from April 2012 – March 2014 by providing project coordination and technical support from the Sustainable Development Coordinator.

-MOTION CARRIED

Discussion was held regarding use of the Sustainable Development Coordinator’s time with respect to this project.  Committee were advised that as this is a goal included in our ICSP, the time required will be part of her regular office hours.

4.  PRESENTATIONS:

(a)  Sou’West Nova Transit                                                 

David Meyer, Chair

Re:  Progress Update

(b)  Belliveau-Veinotte Chartered Accountants                  Postponed

Paul Richardson and Matt MacInnis, CA

Re:  March 31, 2011 Audited Financial Statements

4.  (a)  David Meyer, Chair of Sou’West Nova Transit, formerly SC Transportation Society, gave an update to Committee including insurance and licensing for bus operation, hiring Renata Tweedy as Co-ordinator, seeking continued financial support from the municipality, door to door service, wheelchair accessibility and the Community Transportation Assistance Program (CTAP) which will provide $1.60/capita for a service area. 

Mr. Meyer stated that he would be very pleased if Sou’West Transit were able to accommodate 50 people in its first year of operation.

It was noted that volunteers drivers are needed; the municipality will list this volunteer opportunity on our website.

Mr. Meyer was thanked for his hard work on this very important initiative and left the meeting.

7.  (b)  MOTION: COMMUNITY FEED IN TARIFF 50kW WIND PROJECT AT THE SANDY POINT SEWAGE TREATMENT PLANT UPGRADE SITE

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Community Feed In Tariff 50kW wind Project at the Sandy Point Sewage Treatment Plant Upgrade Site be approved, which states that:

• The Municipality of the District of Shelburne complete an application to the Community Feed In Tariff program for a small wind project located at 507 Sandy Point Road in Shelburne.

-MOTION CARRIED

Committee reviewed the 50 kW COMFIT Business Cases, noting the internal rate of returns for each.  It was agreed that this was a worthwhile venture to pursue.

7.  (c)   Discussion was held regarding clarification and amendments to the Solid Waste Management By-Law specifically sections 9, 21, 25, 27 and 37 which dealt with wording change and bag limits.

MOTION: SOLID WASTE MANAGEMENT BY-LAW S-200 – REMOVE 9.(A)

Being duly moved and seconded, be it resolved that section 9(a) of the Solid Waste Management By-Law S-200 be removed.

-MOTION CARRIED

MOTION: AMENDED SOLID WASTE MANAGEMENT BY-LAW S-200

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Solid Waste Management By-Law S-200 be approved, which states that:

• The Council of the Municipality of the District of Shelburne give first reading to the amended Solid Waste Management By-Law S-200, at its Council Meeting scheduled for Monday, October 24, 2011;
• The Council of the Municipality of the District of Shelburne give second and final reading to the amended solid Waste Management By-Law S-200 at its Council meeting scheduled for Monday, November 21, 2011 at 5:30 pm.

-MOTION CARRIED

7. (d)  MOTION: YOUTH APPOINTMENTS TO RECREATION & PARKS ADVISORY COMMITTEE

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Youth Appointments to Recreation & Parks Advisory Committee be approved, which states that:

• Council appoint the following youth volunteers to be members to the Recreation & Parks Advisory Committee to serve September 2011 –May 2012:

            Youth Members to share one position as alternates:

• Garrett VanBuskirk of Carleton Village District #2
• Aaron George of Sandy Point District #3
• Marina King of Sandy Point District #3

-MOTION CARRIED

7. (e)  MOTION: J-CLASS ROADS – COST SHARING AGREEMENT

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding J-Class Roads – Cost Sharing Agreement be approved, which states that:

• This agreement be signed and submitted to the Department of Transportation and Infrastructure Renewal.

-MOTION CARRIED

It was noted that this agreement does not obligate the Municipality to any upgrades but it will give the option of cost sharing with the Province if a road is being considered in future budgets.

7. (f)  MOTION: AMENDED DOG BY-LAW – D-100

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Amended Dog By-Law – D-100 be approved, which states that:

• The Council of the Municipality of the District of Shelburne give first reading to the attached amended Dog By-Law D-100; and
• The Municipality of the District of Shelburne advertise Council’s intent to give the said by-law second and final reading at its meeting on Monday, November 21, 2011 at 5:15 pm.

-MOTION CARRIED

It was agreed that minor wording amendments be made to section 3. (g) and 13. (1) (d).

7. (g)  MOTION: LOAN GUARANTEE CRESCENT BEACH CENTRE DEVLOPMENT ASSOCIATION

Being duly moved and seconded, be it resolved that Committee of the Whole recommend to Council that the staff report regarding Loan Guarantee Crescent Beach Centre Development Association be approved, which states that:

• Staff be authorized to negotiate a settlement of the guarantee with the Royal Bank to a maximum of $17,500.00.

-MOTION CARRIED

Discussion was held regarding payment requests, arranging a one on one meeting with the bank as well as when the Town of Lockeport took over ownership of the Centre.

8. COMMITTEE REPORTS:

None

9.  INFORMATION AND OTHER REPORTS:

(a)  Physical Activity and Community School Coordinator Report (July/August, 2011)

(b)  Assistant to the Director of Recreation and Parks Report (July/August, 2011)

(c)  Building Inspection Report (July/August, 2011)

(d)  Recreation and Parks Advisory Committee Minutes (July, 2011)

(e) Shelburne County Tourism Manager’s Report (June/July, 2011)

9. (a)  This item was noted.

9. (b)  This item was noted. 

9. (c) This item will be distributed via e-mail.

9. (d)  This item was noted.

9. (e)  This item was noted.

10.   ADDED ITEMS:

(a)  Water Source Committee

(b)  Loyalist Food Bank

10. (a)  It was noted that there is a Water Source Committee Meeting scheduled for October 27^th ; however, Councillors are unable to attend.

10. (b)  Discussion was held regarding the need for donations at the Shelburne Loyalist Food Bank, advocacy, provincial mandate, budget as well as who is using the facility.

It was noted that the food bank had recently received a total of $5000.00 in grants from the Municipality and Clearwater that should assist them in providing this service.  It was suggested that Councillors may also want to consider providing a grant through their district grant fund.

11.  By unanimous consent, the meeting adjourned at 6:55 pm.

-MOTION CARRIED