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REGULAR SESSION OF THE 48TH COUNCIL OF
THE MUNICIPALITY OF THE DISTRICT OF SHELBURNE
April 28, 2008
The Regular Session of the 48th Council of the Municipality of the District of Shelburne was held on Monday, April 28, 2008 commencing at 6:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden Pat Nickerson
- Councillor Ardith VanBuskirk
- Councillor Raymond Davis
- Councillor Terry McIntyre
- Councillor John Roscoe
- Councillor Paulette Scott
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Dwayne Carey, Director of Finance
- Erin Hartley, Recording Secretary
- Marilyn Johnston, Director of Recreation and Parks
- Donald Harding, Municipal Solicitor
ALSO IN ATTENDANCE:
Members of the public
Municipal Clerk, Penny Smith, chaired the meeting.
1. CALL TO ORDER:
The Regular Session of Council was called to order at 6:00 p.m.
2. BLESSING:
Councillor Sherm Embree led Council in repeating the Lord's Prayer.
3. RESIGNATION OF WARDEN:
The Municipal Clerk stated that Warden Paulette Scott submitted her Letter of Resignation on Thursday, April 25, 2008. The Clerk read the letter aloud.
Councillor Scott arrived at 6:04 pm.
MOTION: ACCEPTANCE OF LETTER OF RESIGNATION
On a Motion of Councillor Terry McIntyre and Councillor Raymond Davis:
BE IT RESOLVED that the Warden Paulette Scott’s Letter of Resignation be received and accepted.
- MOTION CARRIED
4. ELECTION OF WARDEN:
Nominations were called for the position of Warden for the Municipality of the District of Shelburne. Deputy Warden Pat Nickerson nominated Councillor Sherm Embree, seconded by Councillor Terry McIntyre. The nomination was accepted by Councillor Embree. Councillor Ardith VanBuskirk nominated Councillor Paulette Scott, seconded by Councillor Raymond Davis. The nomination was declined by Councillor Scott.
MOTION: WARDEN POSITION
On a Motion of Councillor Terry McIntyre and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Councillor Sherm Embree be elected Warden for the Municipality of the District of Shelburne.
- MOTION CARRIED
Councillors VanBuskirk and Davis voted against this motion.
Warden Sherm Embree assumed the Chair. He thanked Councillor Scott for her hard work and dedication during her term as Warden. Warden Embree added that he hopes to continue making progress and focus on sustainable economic development as the Warden.
5. PROCLAMATIONS:
None
6. APPROVAL OF MINUTES:
On a Motion of Councillor Paulette Scott and Councillor Terry McIntyre:
BE IT RESOLVED that the Council Minutes of March 25, 2008 be approved as circulated.
- MOTION CARRIED
7. ADDITIONS TO AGENDA:
On a Motion of Councillor Raymond Davis and Councillor Paulette Scott:
BE IT RESOLVED that the following items be added to the agenda:
- Councillor Davis – Levy on Packaging
- Warden Embree – UNSM Attendance
- Warden Embree – Executive Committee
- Warden Embree – Council Representation at SWSDA
- MOTION CARRIED
APPROVAL OF AGENDA:
On a Motion of Councillor Paulette Scott and Councillor Raymond Davis:
BE IT RESOLVED that the Agenda of April 28, 2008 be approved with the above noted additions.
- MOTION CARRIED
9. BUSINESS ARISING FROM THE MINUTES:
| (a) |
Tourism Coordinator – Staff Report for May COW |
| (b) |
WHIMIS Training – Staff Report for May COW |
9. (a) and (b)
The Clerk advised that these two items will be addressed in staff reports at the May Committee of the Whole Meeting.
10. PUBLIC HEARING:
None.
11. STAFF REPORTS:
| (a) |
Shelburne County Arena Management and Operating Agreement |
| (b) |
Fire Department Loan Guarantees |
| (c) |
Shelburne County Physician Recruitment |
| (d) |
Cooke Aquaculture –Letter of Support |
| (e) |
Amendments to Municipal Grants Policy and Application Form
Input to 2008/09 Grants Budget |
| (f) |
Appointments to Recreation & Parks Advisory Committee |
| (g) |
Kids Fair Play FUNd – March 2008 Application Review |
11. (a)
MOTION: SHELBURNE COUNTY ARENA MANAGEMENT AND OPERATING AGREEMENT
On a Motion of Councillor Raymond Davis and Councillor John Roscoe:
BE IT RESOLVED that Council approve the staff report regarding Shelburne County Arena Management and Operating Agreement, which states that:
| (1) |
Council approve and authorize the Warden and CAO to sign the attached Municipal Agreement between the Town of Shelburne and the Municipality of the District of Shelburne regarding the provision of Capital and Operating Support for the Shelburne County Arena. |
| (2) |
Council approve the attached Management and Operating Agreement between the Town of Shelburne and the Shelburne County Arena Board. |
- MOTION CARRIED
11. (b)
MOTION: FIRE DEPARTMENT LOAN GUARANTEES
On a Motion of Councillor Terry McIntyre and Councillor Paulette Scott:
BE IT RESOLVED that Council approve the staff report regarding Fire Department Loan Guarantees, which states:
(1) Ohio Fire Association
(a) $35,277.00 balance of loan for fire truck
(2) Ingomar/Roseway Fire Association
(a) $61,067.00 balance of loan for a fire station
(b) $61,514.00 balance of loan for new truck bays
(3) Little Harbour and Area Fire Department
(a) $ 7,907.00 balance of loan for a fire truck
(b) $5,001.00 balance of loan for a new pump for truck
(c) $77,233.00 balance of loan for a new truck
Further that the Warden and Municipal Clerk be authorized to sign the documents on behalf of the Municipality.
- MOTION CARRIED
Councillor John Roscoe noted that these are housekeeping items only.
11. (c)
MOTION: SHELBURNE COUNTY PHYSICIAN RECRUITMENT
On a Motion of Councillor Raymond Davis and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Council approve the staff report regarding Shelburne County Physician Recruitment, which states:
| (1) |
Council authorize the Warden to respond to the January 22, 2008 letter to the Warden and Council from the Shelburne County Community Health Board. |
| (2) |
The letter indicate the Municipality of the District of Shelburne’s willingness to work with the Community Health Board, other community organizations, and other municipalities in Shelburne County to develop a collaborative physician recruitment strategy. |
| (3) |
The letter indicate that the Community Health Board consider the approaches mentioned at the March meeting of the Committee of the Whole to recruit physicians such as the development of community health infrastructure. |
- MOTION CARRIED
Deputy Warden Nickerson noted that Roseway Manor and Bowood have been working together regarding creating a “senior’s day care” facility. It has been requested that a committee be formed to research this possibility. The committee would include representatives from SWSDA, Community Health Board, Roseway Manor and the Municipality.
Warden Embree and Deputy Warden Nickerson volunteered for this committee. It was suggested that staff research this issue.
11. (d)
MOTION: COOKE AQUACULTURE – LETTER OF SUPPORT
On a Motion of Councillor Terry McIntyre and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Council approve the staff report regarding Request from Cooke Aquaculture for Letter of Support, which states that:
| (1) |
Council submit a letter to the Nova Scotia Minister of Fisheries and Aquaculture endorsing the Cooke Aquaculture application for a new salmon farm near McNutt’s Island. |
| (2) |
The Letter state that support be contingent on appropriate approvals from the Nova Scotia Department of Environment, Department of Fisheries and Aquaculture and the federal Departments of Fisheries and Oceans and Transport Canada. |
- MOTION CARRIED
Councillors VanBuskirk and Scott voted against this motion.
AMENDMENT TO MOTION: COOKE AQUACULTURE – LETTER OF SUPPORT
On a Motion of Councillor Terry McIntyre and Deputy Warden Pat Nickerson:
BE IT RESOLVED that the Cooke Aquaculture continue community liaison and voluntarily commit to adhere to environmental standards.
- MOTION CARRIED
MOTION TO DEFER: COOKE AQUACULTURE – LETTER OF SUPPORT
On a Motion of Councillor Ardith VanBuskirk and Councillor Paulette Scott:
BE IT RESOLVED that Council defer writing the Cooke Aquaculture Letter of Support until the next meeting.
- MOTION DEFEATED
Councillors Roscoe and McIntyre and Deputy Warden Nickerson voted against this motion.
The following points were raised during discussion:
• Interference with current industry
• Possibility of Atlantic Gateway
• Creation of Jobs
• Public meeting not very informative
• Importance of Letter of Support
• Residents concerns
• Tours of the facility
• Appropriate departmental approvals
• Environmental Study
• Due Diligence
Councillor Davis called for Point of Order and left the meeting at 6:34 pm.
MOTION: RECESS
On a Motion of Councillor Paulette Scott and Councillor Ardith VanBuskirk:
BE IT RESOLVED that Council recess for 10 minutes.
- MOTION CARRIED
Recess – 6:40 pm
Reconvene – 6:50 pm
8. PRESENTATIONS:
| (a) |
Jim Kendrick and Mary Barstow
Seacoast Entertainment Arts
Re: Introduction to Community |
6:45 pm |
Jim Kendrick and Mary Barstow from Seacoast Entertainment Arts were introduced to and welcomed by Council. Jim gave a brief history of their interest in “the base” property and their small business background in the media and retail industries. Mr. Kendrick added that they have an understanding of rural areas and enjoy working with the people in Southwest Nova Scotia.
Mr. Kendrick stated that development at the site is moving along faster than expected. He noted that they have been working with Nova Scotia Business Inc., Bowood and members of the public to brainstorm on ideas for usage of the site and land. A Drive-In movie theatre, mini golf, a recording studio and a variety of shops are some of the main projects currently being developed. Mr. Kendrick invited any new ideas for development and noted that the gates are now open at the complex and traffic is welcome.
Mr. Kendrick and Ms. Barstow were thanked for their interest in the area as well as their enthusiastic presentation.
11. (e)
MOTION: AMENDMENTS TO GRANTS POLICY AND APPLICATION
On a Motion of Deputy Warden Pat Nickerson and Councillor Terry McIntyre:
BE IT RESOLVED that Council approve the staff report regarding Amendments to Grants Policy and Application, which states:
| (1) |
The Staff Report regarding Amendments to Grants Policy and Application be recommended for 2008/09 budget discussions. |
| (2) |
The Grants Committee requested that the attached amended Municipal Grants Policy and Application Form be reviewed and approved by Council. |
- MOTION CARRIED
AMMENDMENT TO MOTION: AMENDMENTS TO GRANTS POLICY AND APPLICATION
On a Motion of Deputy Warden Pat Nickerson and Councillor Terry McIntyre:
BE IT RESOLVED that the phrase “recommended for 2008/09 budget discussions” be replaced with “approved by Council”.
- MOTION CARRIED
11. (f)
MOTION: APPOINTMENTS TO RECREATION & PARKS ADVISORY COMMITTEE
On a Motion of Councillor John Roscoe and Councillor Paulette Scott:
BE IT RESOLVED that Council approve the staff report regarding Appointments to Recreation & Parks Advisory Committee, which states:
| (1) |
Council appoint the following residents to serve as volunteer members on the Recreation & Parks Advisory Committee:
• William “Bill” Acker – 3 years
• Margaret “Betsy” Shand – 2 years
• John “Jack” MacKenney – 3 years
• Lisa deMolitor – 1 year
• Bernice Goodick – 3 years
• Michael Nickerson – 1 year
|
| (2) |
Council appoint two Council members to serve on the Recreation & Parks Advisory Committee as stated in the Terms of Reference for the Advisory Committee. |
- MOTION CARRIED
Discussion was held regarding the mandate for Councillors on the Committee. Councillor McIntyre and Warden Embree volunteered for the Committee.
MOTION: COUNCIL APPOINTMENT TO RECREATION & PARKS ADVISORY COMMITTEE
On a Motion of Councillor Paulette Scott and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Council appoint Councillor Terry McIntyre and Warden Embree as its representatives for the Recreation & Parks Advisory Committee.
- MOTION CARRIED
11. (g)
MOTION: KIDS’ FAIR PLAY FUNd – MARCH 2008 APPLICATION REVIEW
On a Motion of Councillor John Roscoe and Councillor Paulette Scott:
BE IT RESOLVED that Council approve the staff report regarding Kids’ Fair Play FUNd – March 2008 Application Review, which states:
| (1) |
Council approve the Minutes of March 18, 2008 (attached) of the Kids’ Fair Play FUNd Application Review Committee. |
- MOTION CARRIED
Warden Embree explained the purpose of the FUNd to the public. It was noted that all monies
come from fundraising and donations.
Councillor Roscoe noted that he is the Council representative for this Committee and would
like to have an alternate appointed to attend in his absence.
MOTION: ALTERNATE FOR KIDS’ FAIR PLAY FUNd APPLICATION REVIEW COMMITTEE
On a Motion of Councillor Paulette Scott and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Council appoint Councillor Terry McIntyre as alternate to the Kids’ Fair Play FUNd Application Review Committee.
- MOTION CARRIED
12. MEMBERS OF COUNCIL:
(a) Councillor Scott – Attendance at Meetings by Alternates
(b) Councillor Davis – Levy on Packaging
12. (a)
MOTION: ALTERNATES ON COMMITTEES
On a Motion of Councillor John Roscoe and Councillor Terry McIntyre:
BE IT RESOLVED that on the recommendation of the APS Committee, the Council of the Municipality of the District of Shelburne approve that alternates on committees only attend meetings when the appointed member is unable or at the request of the full-time member.
-MOTION CARRIED
12. (b)
(i) Due to the absence of Councillor Davis, this item will be discussed at the next meeting.
13. NOTICE OF MOTION:
None
14. COMMITTEE REPORTS:
None
15. INFORMATION & OTHER REPORTS:
(a) Monthly Building Report - March, 2008
15. (a)
Council reviewed the Monthly Building Report for March, 2008.
16. ADDED ITEMS:
(a) UNSM Workshop
(b) Executive Committee
(c) Council Representation at SWSDA
16. (a)
Warden Embree noted that six Councillors will be attending the UNSM Spring Workshop and added that cooperation in travel arrangements should be considered.
16. (b)
Warden Embree stated that he would like to be readily available for appointments with the public and Councillors on Wednesday afternoons. As well he would like to arrange for regular meetings with the Executive Committee which consists of the Warden, Deputy Warden and Past Warden.
16. (c)
Councillor Scott advised that she will not be continuing with her position with SWSDA and will officially resign at the next meeting. Discussion was held regarding who would fill this position and it was noted that this matter would be discussed at the next Council meeting.
16. “IN CAMERA” MOTIONS:
None
17. ADJOURNMENT:
On a Motion of Councillor Paulette Scott and Councillor Terry McIntyre:
BE IT RESOLVED that there being no further business the meeting be adjourned at 7:30 pm.
- MOTION CARRIED
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