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REGULAR SESSION OF THE 48TH COUNCIL
OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
July 28, 2008
The Regular Session of the 48th Council of the Municipality of the District of Shelburne was held on Monday, July 28, 2008 commencing at 6:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden Pat Nickerson
- Councillor Ardith VanBuskirk
- Councillor Paulette Scott
- Councillor John Roscoe
- Councillor Terry McIntyre
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Dwayne Carey, Director of Finance
- Erin Hartley, Recording Secretary
- Marilyn Johnston, Director of Recreation and Parks
ALSO IN ATTENDANCE:
Members of the public and press
1. CALL TO ORDER:
The Regular Session of Council was called to order at 6:00 p.m.
2. BLESSING:
Councillor John Roscoe led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
(a) Learn @ Work Week – September 22-26, 2008
(b) Continuing Care Month – September 2008
4. APPROVAL OF MINUTES:
On a Motion of Councillor Paulette Scott and Councillor Terry McIntyre:
BE IT RESOLVED that the Council Minutes of June 16, 2008 be approved as circulated.
- MOTION CARRIED
5. APPROVAL OF AGENDA:
On a Motion of Councillor Paulette Scott and Councillor Terry McIntyre:
BE IT RESOLVED that the Agenda of July 28, 2008 be approved with the following additions:
- Seniors Day Care
- Legal Retainer
- Private Road Name Approval – Sandy Point
- Status of Motions update
- MOTION CARRIED
6. PRESENTATIONS:
None
7. BUSINESS ARISING FROM THE MINUTES:
(a) Dangerous & Unsightly Premises – Ms. Phyllis Dorey- Staff Report
(b) Status of Motions – Previous Meeting
7(a)
DANGEROUS & UNSIGHTLY PREMISES – MS. PHYLLIS DOREY
On a Motion of Deputy Warden Pat Nickerson and Councillor Terry McIntyre:
BE IT RESOLVED that Council accept the staff report regarding Dangerous & Unsightly Premises – Ms. Phyllis Dorey, which states:
| (1) |
Whereas Ms. Phyllis Dorey has not complied with the Order to Remedy dated April 17, 2008, that the home located on the property be demolished and disposed of; and |
| (2) |
That the work be carried out by Burke Harris Trucking at a total cost of $1,300.00 + HST; the cost of so doing would then become a lien against the property. |
- MOTION CARRIED
Councillor McIntyre voted against this motion.
7(b)
The CAO advised Council of the status of all motions made at the previous meeting.
8. PUBLIC HEARING:
9. STAFF REPORTS:
(a) Shelburne Founders’ Days
(b) Area Rate for Sable River and Little Harbour
(c) South West Shore Development Authority Volunteer Program
(d) St. Peter’s Church Hall, West Green Harbour
(e) Private Road Name Approval - Jordan Branch
(f) Low Income Tax Exemption Policy
(g) Tax Write-off
(h) Physician Recruitment
(i) Albert Acker Memorial Field – Ownership, Maintenance & Future Development
(j) Purchase of Lawn Tractor
(k) Kids Fair Play FUNd - June 2008 Application Review
9. (a)
MOTION: SHELBURNE FOUNDERS’ DAYS
On a Motion of Councillor Terry McIntyre and Councillor Ardith VanBuskirk:
BE IT RESOLVED that Council accept the staff report regarding Shelburne Founders’ Days, which states:
| (1) |
Council approve the Shelburne Founders’ Days 2008 Budget; |
| (2) |
Council approve the Shelburne Founders’ Days 2008 Schedule of Events; and |
| (3) |
Council continue its financial support in the amount of $5,000.00 to Shelburne Founders’ Days; monies to be taken from Grants to Organizations – Account #0021950791, as well as its “in kind” support from Municipal staff, as required. |
- MOTION CARRIED
This matter was previously discussed at APS and Committee of the Whole, to be ratified at Council. Discussion was held regarding attendance at public events by the Warden and Councillors.
9. (b)
MOTION: AREA RATE FOR SABLE RIVER AND LITTLE HARBOUR
On a Motion of Councillor Paulette Scott and Councillor Ardith VanBuskirk:
BE IT RESOLVED that Council accept the staff report regarding Area Rate for Sable River and Little Harbour, which states:
| (1) |
Council establish an area rate tax of $0.053 per $100.00 of assessment to be levied on the property owners serviced by the Sable River Volunteer Fire Department. |
| (2) |
Funds received as a result of #1 above be used solely to service the debt for a maximum of ten years, incurred to acquire an emergency response vehicle. |
| (3) |
That an area rate in the amount of $0.10 per $100 of assessment be set for those properties serviced by the Little Harbour Fire Department.
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- MOTION WITHDRAWN
MOTION: SABLE RIVER VOLUNTEER FIRE DEPARTMENT SURVEY
On a Motion of Councillor Paulette Scott and Councillor Ardith VanBuskirk:
BE IT RESOLVED that Council accept the staff report regarding Sable River Volunteer Fire Department Survey, which states:
| (1) |
Council establish an area rate tax of $0.053 per $100.00 of assessment to be levied on the property owners serviced by the Sable River Volunteer Fire Department. |
| (2) |
Funds received as a result of #1 above be used solely to service the debt for a maximum of ten years, incurred to acquire an emergency response vehicle. |
- MOTION CARRIED
Discussion was held regarding the close vote on the survey.
MOTION: AREA RATE LITTLE HARBOUR
On a Motion of Councillor Paulette Scott and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Council accept the staff report regarding Area Rate Little Harbour, which states:
(1) That an area rate in the amount of $0.10 per $100 of assessment be set for those properties serviced by the Little Harbour Fire Department.
-MOTION CARRIED
Councillors McIntyre and Roscoe voted against this motion.
Discussion was held regarding the length of the loan and administering same.
9. (c)
MOTION: SOUTH WEST SHORE DEVELOPMENT AUTHORITY VOLUNTEER PROGRAM
On a Motion of Councillor Ardith VanBuskirk and Councillor Terry McIntyre:
BE IT RESOLVED that Council accept the staff report regarding South West Shore Development Authority Volunteer Program, which states:
| (1) |
That a contribution be made to the South West Shore Volunteer Coordinator Program in the amount of $3,035.00 with the funds to come from account #0026210150. |
- MOTION CARRIED
Deputy Warden Nickerson noted that the VON is responsible for these services in other areas and that these funds could be used for Physician Recruitment.
9. (d)
MOTION: ST. PETER’S CHURCH HALL
On a Motion of Councillor Paulette Scott and Councillor Terry McIntyre:
BE IT RESOLVED that Council accept the staff report regarding St. Peter’s Church Hall, which states:
| (1) |
That the property known as the St. Peter’s Anglican Church Hall, West Green Harbour, be purchased from the Anglican Church for the sum of $1.00. |
| (2) |
That pursuant to section 51(3) of the MGA, a public meeting be held respecting a proposed sale or lease of the property to the West Green Harbour Recreation Association. |
- MOTION CARRIED
9.(e)
MOTION: PRIVATE ROAD NAME APPROVAL – JORDAN BRANCH
On a Motion of Deputy Warden Pat Nickerson and Councillor Paulette Scott:
BE IT RESOLVED that Council accept the staff report regarding Private Road Name Approval – Jordan Branch, which states:
| (1) |
That Council approve the naming of the following private road name within the community of Jordan Branch:
“Wildlife Drive” |
- MOTION CARRIED
9.(f)
MOTION: LOW INCOME EXEMPTION POLICY
On a Motion of Councillor Terry McIntyre and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Council accept the staff report regarding Low Income Exemption Policy, which states:
| (1) |
That Council accept the attached draft policy for low income property tax exemption and that it be reviewed annually. |
- MOTION CARRIED
9.(g)
MOTION: TAX WRITE-OFF
On a Motion of Deputy Warden Pat Nickerson and Councillor Terry McIntyre:
BE IT RESOLVED that Council accept the staff report regarding Tax Write-Off, which states:
| (1) |
That taxes and interest in the amount of $139.72 be written off. |
- MOTION CARRIED
It was clarified that this write-off is due to a burnt trailer that was still being assessed.
9.(h)
MOTION: PHYSICIAN RECRUITMENT
On a Motion of Councillor Paulette Scott and Councillor Ardith VanBuskirk:
BE IT RESOLVED that Council accept the staff report regarding Physician Recruitment, which states:
| (1) |
That Council support the efforts of the Physician Recruitment Committee by working with the committee in developing a sustainable Physician Recruitment Strategy with particular focus on developing a new medical clinic as a base for new doctors. |
| (2) |
That Council encourage the Physician Recruitment Committee to develop partnerships with other levels of government and organizations for short-term and long-term funding requirements. |
| (3) |
That Council consider financial requests, including $3,500 for marketing, after a strategy is developed including the development of a new medical clinic. |
- MOTION DEFEATED
Councillors Paulette Scott, Ardith VanBuskirk and Warden Sherm Embree voted in favour of this motion.
Councillors Terry McIntyre, John Roscoe and Deputy Warden Nickerson voted against this motion.
Discussion was held regarding the need to do something immediately, marketing the quality of life and the responsibility of the Province. Deputy Warden Nickerson advised that UNSM is working on this issue.
2nd MOTION: PHYSICIAN RECRUITMENT
On a Motion of Deputy Warden Pat Nickerson and Councillor Terry McIntyre:
BE IT RESOLVED:
| (1) |
That Council support the efforts of the Physician Recruitment Committee by working with the committee in developing a sustainable Physician Recruitment Strategy with particular focus on developing a new medical clinic as a base for new doctors. |
| (2) |
That Council encourage the Physician Recruitment Committee to develop partnerships with other levels of government and organizations for short-term and long-term funding requirements. |
| (3) |
That Council agree to $3,500 for marketing and urge the development of the strategy and the development of the clinic; monies to be taken from various grant programs. |
- MOTION CARRIED
Councillor VanBuskirk voted against this motion.
The CAO advised that the total marketing plan is expected to cost approximately $25,000, as well as future requests for funding and budget implications.
9.(i)
MOTION: ALBERT ACKER FIELD – OWNERSHIP, MAINTENANCE AND FUTURE DEVELOPMENT
On a Motion of Councillor Paulette Scott and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Council accept the staff report regarding Albert Acker Field – Ownership, Maintenance and Future Development, which states:
| (1) |
The Municipality of the District of Shelburne write a letter to the Town of Shelburne advising that it wishes to retain its share of the ownership of the Albert Acker Memorial Field and share 50/50 with the Town of Shelburne on the maintenance to bring the field up to an acceptable standard for use to remain as a green space for public use as per the list of immediate or ongoing and future maintenance needs. |
| (2) |
Future development requiring significant monies will be discussed at that time. |
- MOTION CARRIED
Councillors McIntyre and Roscoe voted against this motion.
9. (j)
MOTION: PURCHASE OF LAWN TRACTOR
On a Motion of Councillor Paulette Scott and Deputy Warden Pat Nickerson:
BE IT RESOLVED that accept the staff report regarding Purchase of Lawn Tractor, which states:
| (1) |
That Council confirm the purchase of the Husqvarna Commercial Grade 15 hp YTH1542XP from Butler’s Small Engines & Repairs Ltd. in the amount of $2,699.90 plus tax. |
- MOTION CARRIED
9. (k)
MOTION: KIDS’ FAIR PLAY FUND JUNE 2008 APPLICATION REVIEW
On a Motion of Councillor Paulette Scott and Councillor Terry McIntyre:
BE IT RESOLVED that Council approve the Kids’ Fair Play FUNd Application Review
Committee Minutes of June 16, 2008 (attached).
- MOTION CARRIED
10. MEMBERS OF COUNCIL:
| (a) |
Warden Embree- Tourism Development Manager Letter of Support |
10. (a)
MOTION: SHELBURNE COUNTY TOURISM DEVELOPMENT MANAGER – LETTER OF SUPPORT
On a Motion of Deputy Warden Pat Nickerson and Councillor Ardith VanBuskirk:
BE IT RESOLVED that the Municipality of the District of Shelburne’s Council write a letter of support in principle to the South West Shore Development Authority regarding a Shelburne County Tourism Development Manager subject to final agreement based on the job description and funding support, including up to $15,000.00 per fiscal year from the Municipality. The source of Municipal funding is to be determined during final approval.
- MOTION CARRIED
Discussion was held regarding funding and budget, as well as coordinating and cooperating with other organizations on this venture.
11. NOTICE OF MOTION:
Shelburne Industrial Park – Purchase of Property
On a Motion of Councillor Terry McIntyre and Councillor Raymond Davis:
BE IT RESOLVED that the Municipality of the District of Shelburne negotiate with the Province of Nova Scotia to purchase the 33 acres at the Industrial Park in Sandy Point.
-MOTION CARRIED
12. COMMITTEE REPORTS:
(a) Seniors Day Care – Deputy Warden Nickerson
12. (a)
Deputy Warden Pat Nickerson advised that the District Health Authority has agreed to move ahead with the Seniors Day Care at Roseway Manor. Final approval is expected in September. It was also noted that funding is available for projects related to developing age friendly communities through the Department of Seniors.
13.
INFORMATION & OTHER REPORTS:
(a) Monthly Building Report - June, 2008
13. (a)
The Monthly Building Report for June, 2008 was reviewed by Council.
14. ADDED ITEMS:
(a) Legal Retainer
(b) Private Road Name Approval – Sandy Point
14. (a)
MOTION: LEGAL RETAINER
On a Motion of Councillor Paulette Scott and Councillor John Roscoe:
BE IT RESOLVED that Council approve the staff report regarding Legal Retainer, which states:
| (1) |
That Council, authorize payment of the fee with funds to come from account #0021210620. |
- MOTION CARRIED
14. (b)
Councillor Paulette Scott declared a conflict of interest on this matter and removed herself from the table.
MOTION: PRIVATE ROAD NAME APPROVAL- SANDY POINT
On a Motion of Deputy Warden Pat Nickerson and Councillor Terry McIntyre:
BE IT RESOLVED that Council approve the staff report regarding Private Road Name Approval – Sandy Point, which states:
| (1) |
That Council approve the naming of the following proposed private roads within the community of Sandy Point:
“Grace-Rosie Road”
“Seacoast Lane” |
- MOTION CARRIED
15. “IN CAMERA” MOTIONS:
None
16. ADJOURNMENT:
On a Motion of Councillor Terry McIntyre:
BE IT RESOLVED that there being no further business, the meeting be adjourned at 7:26 pm.
- MOTION CARRIED
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