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REGULAR SESSION OF THE 48TH COUNCIL OF
THE MUNICIPALITY OF THE DISTRICT OF SHELBURNE
March 25, 2008
The Regular Session of the 48th Council of the Municipality of the District of Shelburne was held on Tuesday, March 25, 2008 commencing at 6:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Paulette Scott
- Deputy Warden Pat Nickerson
- Councillor Ardith VanBuskirk
- Councillor Raymond Davis
- Councillor Terry McIntyre
- Councillor John Roscoe
- Reg Ridgley, CAO
- Penny Smith, Municipal Clerk
- Dwayne Carey, Director of Finance
- Erin Hartley, Recording Secretary
- Kirk Cox, CAO Designate
- Heidi Wagner, Administrator
- Donald Bower, EMO Co-ordinator
REGRETS:
Councillor Sherm Embree
ALSO IN ATTENDANCE:
Members of the public
1. CALL TO ORDER:
The Regular Session of Council was called to order at 6:01 p.m.
2. BLESSING:
Warden Paulette Scott led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
None
4. APPROVAL OF MINUTES:
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the Council Minutes of February 25, 2008 be approved as circulated.
- MOTION CARRIED
5. ADDITION TO AGENDA:
On a Motion of Deputy Warden Pat Nickerson and Councillor Ardith VanBuskirk:
BE IT RESOLVED that the following item be added to the agenda:
- Councillor VanBuskirk – Earth Hour
- MOTION CARRIED
It was noted that item 11 a has already been dealt with, and will not need to be addressed at this meeting.
APPROVAL OF AGENDA:
On a Motion of Councillor Terry McIntyre and Councillor Raymond Davis:
BE IT RESOLVED that the Agenda of March 25, 2008 be approved with the above noted addition.
- MOTION CARRIED
6. PRESENTATIONS:
None
7. BUSINESS ARISING FROM THE MINUTES
(a) Monthly Building Report - Clarification – Verbal
(b) Tourism Co-ordinator Meeting – Update
7. (a)
The CAO advised that there had been some confusion regarding the Monthly Building Report and stated that the report has been revamped for clarity purposes.
7. (b)
Warden Scott gave Council an update on the Tourism Co-ordinator meeting she attended. She stated that it was suggested that municipal units add the Tourism Co-ordinator in their budget discussions, and noted that it could be split between all five units or possibly the two municipalities.
Discussion was held regarding funding through Team Shelburne. It was noted that a staff report will be prepared on this issue.
8. MOTION OF RE-CONSIDERATION:
None.
9. PUBLIC HEARING:
None.
10. STAFF REPORTS:
(a) Appointment of Auditors – 2007/08
(b) Port Clyde Fire Department Loan
(c) Low Income Tax Reduction
(d) Albert Acker Memorial Field
(e) Additional Grants to Organizations 2007/08
(f) Permanent Position – Assistant to the Director of Recreation & Parks
10.(a)
MOTION: APPOINTMENT OF AUDITORS – 2007/08
On a Motion of Deputy Councillor John Roscoe and Councillor Ardith VanBuskirk:
BE IT RESOLVED that the Municipality of the District of Shelburne accept the staff report regarding Appointment of Auditors, which states that:
| (1) |
The Firm of Belliveau Veinotte Inc., Chartered Accountants be appointed auditors for the year ended March 31, 2008. |
- MOTION CARRIED
10. (b)
The Director of Finance withdrew his staff recommendations in relation to the Port Clyde Fire Department Loan due to new information received from the bank. He gave Council two options for payments as follows:
- make a monthly payment to RBC; or
- make a monthly payment directly to the Port Clyde Fire Department
MOTION: PORT CLYDE FIRE DEPARTMENT LOAN
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the Municipality of the District of Shelburne authorize staff to send monthly payments to the Royal Bank of Canada for payment of the Port Clyde Fire Department Loan.
- MOTION CARRIED
Discussion was held regarding this process, funding and a possible reduction of the area rate for future years.
10. (c)
MOTION: LOW INCOME TAX REDUCTION
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the Municipality of the District of Shelburne accept the staff report regarding Low Income Tax Reduction, which states that:
| (1) |
Council continue to offer a reduction of up to $150.00 to those rate payers with a household income of $18,000.00 or less per annum. |
| (2) |
To qualify for the reduction, the rate payers fill out and sign an income affidavit. |
- MOTION CARRIED
10. (d)
Discussion was held regarding the Albert Acker Memorial Field including erection of a monument, maintenance and the need to keep it as a green space.
The Director of Recreation & Parks stated that she has been in contact with the Acker family and they are working together on this project. A number of Councillors stated that they have been approached by residents and their wishes are to keep it as a green space.
It was suggested that when the letter of offer is written, suggestions for projects and maintenance may be included.
MOTION: ALBERT ACKER FIELD – OWNERSHIP, MAINTENANCE, AND FUTURE DEVELOPMENT
On a Motion of Councillor Terry McIntyre and Deputy Warden Pat Nickerson:
BE IT RESOLVED that the Municipality of the District of Shelburne accept the staff report regarding Albert Acker Field – Ownership, Maintenance, and Future Development, which states that:
| (1) |
The Municipality of the District of Shelburne write a letter to the Town of Shelburne advising that it wishes to offer its share of the property ownership known as the Albert Acker Memorial Field to the Town of Shelburne with the provision that it remain as a green space in memory of Albert Acker. |
| (2) |
It was also recommended that the Municipality of the District of Shelburne share in the cost of erecting a monument or signage at the sports field to maintain the memory of Albert Acker. |
- MOTION CARRIED
Councillors Davis and Roscoe voted against this motion.
10. (e)
MOTION: ADDITIONAL GRANTS TO ORGANIZATIONS 2007/08
ADDITIONAL MUSEUM AND TOURISM GRANTS 2007/08
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the Municipality of the District of Shelburne accept the staff report regarding Additional Grants to Organizations 2007/08 – Additional Museum and Tourism Grants 2007/08, which states that:
| (1) |
Council support the additional recreation related work of community volunteer organizations as recommended by the Grants Committee in the amount of $500.00 to the South Western Riders Association, $1,500.00 to the Upper Clyde Social Club, and $470.00 to the Black Loyalist Heritage Society with funds to come from Recreation & Parks account # 0027120791 ($1,150.00) and Grants to Organizations account # 0021950791 ($1,320.00). |
| (2) |
Council support the additional museum and tourism project of the Shelburne County Archives & Genealogical Society in the amount of $500.00 with funds available from Grants to Organizations account #0021950791. |
- MOTION CARRIED
The Director of Recreation and Parks informed Council that the Black Loyalist Heritage Society held an African Drumming Day Camp over March Break which her Assistant attended in hopes of gathering information to incorporate into the Summer Recreation Programs. She also advised that the Black Loyalist Heritage Society received a large grant to repair the roof, windows and plumbing at their site.
10. (f)
MOTION: PERMANENT POSITION – ASSISTANT TO THE DIRECTOR OF RECREATION AND PARKS
On a Motion of Deputy Warden Pat Nickerson and Councillor Ardith VanBuskirk:
BE IT RESOLVED that the Municipality of the District of Shelburne accept the staff report regarding Permanent Position – Assistant to the Director of Recreation and Parks, which states that:
| (1) |
The 2008/09 Budget discussions include that the Assistant to the Director of Recreation and Parks position be made a permanent position. |
| (2) |
The position of the Assistant to the Director of Recreation and Parks be approved on a month by month basis pending budget approval. |
Councillor Davis voted against this motion.
Councillor Roscoe wanted to clarify that Council is not committing funds for the permanent position at this time, just that it will be discussed during budget.
11. MEMBERS OF COUNCIL:
| (a) |
Deputy Warden Nickerson
- Democracy 250
- Letter to Coast Guard Newspaper – Capping Program
- 211 System
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| (b) |
Warden Scott
- NS Environment & Labour – Water for Life (booklet previously distributed)
- UNSM – Women in Local Government – Bursary Program
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| (c) |
Councillor Embree
- Recreation & Parks Advisory Committee Meeting - Update
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| (d) |
Councillor McIntyre
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| (e) |
Councillor Davis
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| (f) |
Councillor VanBuskirk
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11. (a)
These items were removed from the agenda.
11. (b)
| (i) |
Council were given the NS Environment & Labour – Water for Life booklet and it was agreed that each could fill out and send back the information individually if they wish. |
| (ii) |
Warden Scott requested that Council commit $100.00 this year toward the UNSM Women in Local Government Bursary Program. It was noted that the same amount was given last year. |
MOTION: UNSM Women in Local Government Bursary Program
On a Motion of Councillor Terry McIntyre and Deputy Warden Pat Nickerson:
BE IT RESOLVED that the Municipality of the District of Shelburne continue to participate in the UNSM Women in Local Government Bursary Program in the amount of $100.00.
- MOTION CARRIED
Discussion was held regarding the purpose of the bursary, the mandate of the Committee as well as its origin. It was noted that there will be a presentation at the UNSM Spring Workshop.
| (iii) |
The Director of Recreation and Parks gave an update of the Recreation and Parks Advisory Committee Meeting of March 6, 2008, highlighting the following points:
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Goals and Objectives for 2008/09
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Representative Volunteer – Jack McKenney with 50+ years dedication
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55+ Games advertisements
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Eastlink features with the deMolitor family (Take the Roof off Winter) and Adam Dedrick (Community School Use Co-ordinator)
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11. (d)
Councillor McIntyre expressed concerns regarding using the Provincial Voters List for the Municipal Elections in October. The CAO advised that the Returning Officer, the Clerk and himself would be reviewing the list and bringing it to each Councillor individually well before the election to ensure its accuracy.
11. (e)
Councillor Davis stated that at the last Occupational Health and Safety Committee meeting discussion was held regarding staff obtaining certification in WHIMIS.
Discussion was held regarding which staff require this training and the related costs.
MOTION: WHIMIS COURSE
On a Motion of Councillor Raymond Davis and Councillor Ardith VanBuskirk:
BE IT RESOLVED that the Municipality of the District of Shelburne pay the course costs for all staff to take the WHIMIS Course.
- MOTION TABLED
Council agreed to table this motion pending a Staff Report.
11. (f)
Councillor VanBuskirk informed Council of the Earth Hour challenge scheduled for Saturday, March 29, 2008 at 8:00 pm. Discussion was held regarding the worldwide blackout and its impact on the environment.
Council agreed to participate in this effort and will advertise on our website for residents’ involvement.
12. NOTICE OF MOTION:
Discussion was held regarding the Notice of Motion made at the last COW Meeting regarding Cooke Aquaculture. It was noted that the Motion will be read at April’s COW Meeting and will be accompanied by a staff report.
It was stated that a public meeting will be held on Thursday, April 17, 2008 regarding the proposed fish farm off McNutt’s Island.
Council were advised that there will be a meeting with the Fisheries Department next week.
It was also noted that a meeting is being held regarding Physicians and the Community Health Board this evening at the Shelburne Community Centre.
13. COMMITTEE REPORTS:
None
14. INFORMATION & OTHER REPORTS:
| (a) |
Monthly Building Report - February, 2008 |
| (b) |
Physical Activity and Community School Co-ordinator – Progress Update (March 1, 2008) and Assistant to the Director of Recreation & Parks Report (February 7-March 1, 2008) |
14. (a)
Council reviewed the Monthly Building Report for February 2008.
14. (b)
Council reviewed the Physical Activity and Community School Co-ordinator Progress Update to March 1, 2008 and the Assistant to the Director of Recreation & Parks Report from February 7 to March 1, 2008.
15. ADDED ITEMS:
As included in the minutes.
16. “IN CAMERA” MOTIONS:
None
17. ADJOURNMENT:
On a Motion of Councillor Terry McIntyre:
BE IT RESOLVED that there being no further business the meeting be adjourned at 7:05 pm.
- MOTION CARRIE
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