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REGULAR SESSION OF THE 49TH COUNCIL
OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
January 7, 2009
The Regular Session of the 49th Council of the Municipality of the District of Shelburne was held on Wednesday, January 7, 2009 commencing at 5:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden John Roscoe
- Councillor Doris Townsend
- Councillor Ardith VanBuskirk
- Councillor Norman Wallet
- Councillor Cathy Holmes
- Councillor Roger Taylor
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Erin Hartley, Recording Secretary
- Dwayne Carey, Director of Finance
- Marilyn Johnston, Director of Recreation and Parks
ALSO IN ATTENDANCE:
Members of the public
1. CALL TO ORDER:
The Regular Session of Council was called to order at 5:00 p.m.
2. BLESSING:
Councillor Ardith VanBuskirk led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
None
4. APPROVAL OF MINUTES - November 17, 2008:
Being duly moved and seconded, be it resolved that the Council Minutes of November 17, 2008 be approved as circulated.
-MOTION CARRIED
5. APPROVAL OF AGENDA:
Being duly moved and seconded, be it resolved that the Agenda of January 7, 2009 be approved with the following additions:
- Roseway Manor Update
- Black Loyalist Heritage Society Update
- Physician Recruitment Update
- Team Shelburne Update
- South West Shore Development Authority Update
- Port Readiness Update
-MOTION CARRIED
6. PRESENTATIONS:
(a) 20 Year Service Award – Terry McIntyre
6. (a)
Informal presentation to be made by CAO.
7. BUSINESS ARISING FROM THE MINUTES:
(a) 2009 Monthly Meeting Calendar
MOTION: 2009 MONTHLY MEETING CALENDAR
Being duly moved and seconded, be it resolved that that the Municipality of the District of Shelburne approve the 2009 Monthly Meeting Calendar as circulated.
-MOTION CARRIED
8. PUBLIC HEARING:
None
9. STAFF REPORTS:
(a) Signing Officers
(b) Request for Credit for Taxes Paid
(c) Award of Janitorial Services Contract
(d) Energy Audit
(e) Access to Information Policy
(f) Kids’ Fair Play FUNd – December 2008 Application Review
9(a)
MOTION: SIGNING OFFICERS
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Signing Officers which states that:
Deputy Warden John Roscoe and Councillor Ardith VanBuskirk be appointed signing officers for the Municipality.
-MOTION CARRIED
9. (b)
MOTION: REQUEST FOR CREDIT FOR TAXES PAID
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Request for Credit for Taxes Paid, which states that:
A letter be sent to the taxpayer stating that the Municipality does not have the authority to provide any further credit to the account.
-MOTION CARRIED
Discussion was held regarding costs and the legal opinion as well as the province wide policy on this matter.
9. (c)
MOTION: AWARD OF JANITORIAL SERVICES CONTRACT
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Award of Janitorial Services Contract be approved, which states that:
A three year contract for janitorial services be awarded to Bonnie and Darrell Brannen at an annual cost of $14,181.41 (HST included) with a 3% increase in each of years two and three.
-MOTION CARRIED
Discussion was held regarding liability insurance and it was noted that the Municipality covers Workers Compensation for the custodians.
9. (d)
MOTION: ENERGY AUDIT
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Energy Audit, which states that:
| (1) |
The Municipality of the District of Shelburne approves proceeding with an energy audit and greenhouse gas and air pollutant emissions inventory and audit, including a financial commitment; |
| (2) |
The Municipality of the District of Shelburne retain the services of AMG (Acadia Management Group) Inc. to conduct an energy audit and long term operations analysis of the municipal administration building; |
| (3) |
The Municipality of the District of Shelburne ICSP Planner/Project Coordinator complete a greenhouse gas and air pollutant inventory rated; and |
| (4) |
The Municipality of the District of Shelburne commit to incorporating greenhouse gas and air pollutant reductions as part of our Integrated Community Sustainability Plan. |
-MOTION CARRIED
Discussion was held regarding gas tax funding amounts as well as evaluation of all municipal out buildings.
9. (e)
MOTION: ACCESS TO INFORMATION POLICY
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Access to Information Policy, which states that:
The Municipality of the District of Shelburne adopt the Access to Information Policy.
- MOTION CARRIED
9. (f)
MOTION: KIDS’ FAIR PLAY FUNd December Application Review
Being duly moved and seconded, be it resolved that Council accept the staff report regarding Kids’ Fair Play FUNd December Application Review, which states that:
Council approve the Kids’ Fair Play FUNd Application Review Committee Minutes of December 16, 2008 (attached) as amended by the verbal report of the Director of Recreation and Parks at Council.
- MOTION CARRIED
Director of Recreation & Parks advised Council that an additional application was received which changed the overall figures.
10. MEMBERS OF COUNCIL:
None
11. NOTICE OF MOTION:
None
12. COMMITTEE REPORTS:
(a) Roseway Manor Update
(b) Black Loyalist Heritage Society Update
(c) Physician Recruitment Update
(d) Team Shelburne Update
(e) South West Shore Development Authority Update
(f) Port Readiness Update
12. (a)
Councillor VanBuskirk gave an update on the Rosway Manor Board noting the last meeting of December 16, 2008 where discussion was held regarding purchase of a new car, ordering a new van, renovations to the building and appointments to committees. It was added that Councillor VanBuskirk was appointed to the Finance Committee and Councillor Taylor to the Building and Grounds Committee of the Board. A Councillor or member of the public is required to sit on the Personnel Committee of the Board. It was suggested that Councillors seek interest in their communities regarding the public appointment to this committee; this item will be discussed at the next APS Meeting.
Discussion was held regarding the Respite Program and the Seniors Recreation Day Program and advertising for those on our website.
12. (b)
Councillor Holmes gave an update on the Black Loyalist Heritage Society including plans to renovate the building, infrastructure funding, letter of sponsorship and upcoming budget consideration.
12. (c)
Warden Embree gave an update on the Physician Recruitment Committee noting that the last meeting was held on November 19, 2008 which included a brief by SWSDA on assistance they could provide the committee. The next meeting is to be held January 14, 2009 to decide how to manage the possible new medical clinic. It was noted that a preliminary project outline is available and will be distributed to Council.
Discussion was held regarding the Province’s role and accountability for medical care. It was suggested that Councillors discuss the Municipality’s financial contribution towards medical care with their residents.
12. (d)
Warden Embree gave an update on Team Shelburne, advising they met on December 9, 2008 and will meet again on January 13, 2009. He noted that the minutes are available on the Municipality of Barrington website.
12. (e)
Warden Embree advised that the next South West Shore Development Authority (SWSDA) Meeting is scheduled for January 13, 2009 and that on January 17, 2009 a Community Input Session will be held.
Discussion was held regarding performance reviews, funding for future years and having meeting packages before the meeting. It was noted that SWSDA has been invited to come to APS in February to give a brief overview of their operations.
12. (f)
Warden Embree advised that the Port Readiness Committee met in December 2008 and are meeting again in January 2009. He noted that a workshop will be conducted with all five municipal units in the County to identify which actions are required to get the port ready for business.
13. INFORMATION & OTHER REPORTS:
(a) Monthly Building Report – November, 2008
13. (a)
The Monthly Building Report for November, 2008 was reviewed by Council.
14. ADDED ITEMS:
As included in the Minutes.
15. “IN CAMERA” MOTIONS:
None
16. ADJOURNMENT:
Being duly moved and second, be it resolved that there being no further business, the meeting be adjourned at 5:56 pm.
-MOTION CARRIED
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