REGULAR SESSION OF THE 49TH COUNCIL

OF THE

MUNICIPALITY OF THE DISTRICT OF SHELBURNE

October 26, 2009

The Regular Session of the 49th Council of the Municipality of the District of Shelburne was held on Monday, October 26, 2009 commencing at 5:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.

THOSE IN ATTENDANCE WERE:

• Warden Sherm Embree
  
• Deputy Warden John Roscoe
  
• Councillor Norman Wallet
  
• Councillor Cathy Holmes
  
• Councillor Ardith VanBuskirk
  
• Councillor Roger Taylor
  
• Kirk Cox, CAO
  
• Lydia Deinstadt, Recording Secretary
  
• Dwayne Carey, Director of Finance

REGRETS:

• Penny Smith, Municipal Clerk
  
• Councillor Doris Townsend

ALSO PRESENT:

• Members of the public

1. CALL TO ORDER:

The Regular Session of Council was called to order at 5:00 p.m.

2. BLESSING:

Deputy Warden John Roscoe led Council in repeating the Lord's Prayer.

3. PROCLAMATIONS:

None

4. APPROVAL OF MINUTES - September 23, 2009

Being duly moved and seconded, be it resolved that the Council Minutes of September 23, 2009 be approved as circulated.

-MOTION CARRIED

5. APPROVAL OF AGENDA

Being duly moved and seconded, be it resolved that the Council Agenda of September 23, 2009 be approved with the following additions:

• Item 14(a), Remembrance Day Wreaths
  
• Item 14(b), Invitation from the Town of Shelburne Re: Economic Development Discussions

-MOTION CARRIED

6. PRESENTATIONS:

None

7. BUSINESS ARISING FROM THE MINUTES:

None

8. PUBLIC HEARING:

None

9. STAFF REPORTS:

1. Appointment of Building/Fire Inspector
   
2. Shelburne Harbour Yacht Club - 2008/09 Grants to Organizations Grant
   
3. Audited Financial Statements
   
4. Port Clyde Volunteer Fire Department – Comfort Centre
   
5. Solid Waste - Request for Tender
   
6. Support for Resolution Submitted by the District of Yarmouth
   -Municipal Representation on the Resource Recovery Fund Board
   
7. Dry Hydrants
   
8. Office Closure – Holiday Hours
   
9. Remuneration & Travel Policy
   
10. Contract Selection for Phase 1 Environmental Site Assessment for Vacant Land Shelburne Industrial Park
    
11. Intermunicipal Cooperation – Amalgamation

9. (a)

MOTION: APPOINTMENT OF BUILDING/FIRE INSPECTOR

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, Council accept the staff report regarding the Appointment of Building/Fire Inspector which states that:

It is recommended that Council appoint Mr. Roger Devine as Building and Fire Inspector for the Municipality of the District of Shelburne.

-MOTION CARRIED

It was clarified that this appointment was in addition to the previous appointments, not in place of.

9. (b)

MOTION: SHELBURNE HARBOUR YACHT CLUB – 2008/09 GRANTS TO ORGANIZATIONS

Being duly moved and seconded, be it resolved that Council accept the staff report regarding the Shelburne Harbour Yacht Club – 2008/09 Grants to Organizations, which states:

It is recommended that Council approve the $1,000 grant to support the stairlift project of the Shelburne Harbour Yacht Club.

-MOTION CARRIED

The Director of Recreation & Parks gave a brief overview of her staff report. A brief discussion took place regarding the original Yacht Club project in regards to the grant, which was for an elevator. The Yacht Club is now looking at putting in a chair lift system. Other discussion was held concerning community usage of the Club.

9. (c)

MOTION: AUDITED FINANCIAL STATEMENTS

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, Council accept the staff report regarding the Audited Financial Statements which states that:

1. The audited financial statements for the year ended March 31, 2009 be approved as presented.
   
2. The Warden and the Director of Finance be authorized to sign the Statement of Financial Position.
   
3. The General Operating Fund Surplus of $167,912.00 be transferred to the Operating Reserve Fund.

-MOTION CARRIED

It was noted that Belliveau-Veinotte gave a very informative presentation and this was the second year for this firm.

9. (d)

MOTION: PORT CLYDE VOLUNTEER FIRE DEPARTMENT – COMFORT CENTRE

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, Council accept the staff report regarding the Port Clyde Volunteer Fire Department – Comfort Centre which states that:

The request for $2,000.00 be approved as follows:

• $1,000.00 from the Shelburne County East EMO
  - Account #0022490300
  
• $1,000.00 from the District Grant Fund #1
  – Account #0721000000.

-MOTION CARRIED

There was a brief discussion regarding the possibility of the total amount coming from the EMO Fund. It was suggested that an amendment could be made at a later date if necessary. A brief description of a “Comfort Centre” was also discussed.

9. (e)

MOTION: SOLID WASTE – REQUEST FOR TENDER

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, Council accept the staff report regarding the Solid Waste – Request for Tender, which states that:

Council endorse the recommendation from the Joint Services Board to go through the process of advertising a Request for Tender for the Solid Waste Transportation and Collection.

-MOTION CARRIED

It was the consensus that the Municipality needs to explore all options. From a business perspective, this tender is the best option for the Municipality.

9. (f)

MOTION: SUPPORT FOR RESOLUTION SUBMITTED BY THE DISTRICT OF YARMOUTH – MUNICIPAL REPRESENTATION ON THE RESOURCE RECOVERY FUND BOARD

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, Council accept the staff report regarding the Support for Resolution Submitted by the District of Yarmouth – Municipal Representation on the Resource Recovery Fund Board, which states that:

Council supports the UNSM resolution submitted by the District of Yarmouth which increases Municipal representation on the Resource Recovery Fund Board.

-MOTION CARRIED

9. (g)

MOTION: DRY HYDRANTS

Being duly moved and seconded, be it resolved that Council accept the staff report regarding the Dry Hydrants, which states:

It is recommended that the Council of the Municipality of the District of Shelburne review the attached Dry Hydrants Inventory and that monies allocated for the installation of dry hydrants in fiscal 2009/10 be used to remove, repair and/or replace the dry hydrants as noted.

-MOTION TABLED

The Committee had various questions for the Dry Hydrant Committee in regards to the recommendations found in the report, which were answered by Committee. It was felt that this report should have been discussed at the Fire Advisory Committee level before coming Council. This motion will be addressed at the next Committee of the Whole meeting.

9. (h)

INFORMATION ONLY: OFFICE CLOSURE – HOLIDAY HOURS

The staff report regarding Office Closure – Holiday Hours was reviewed by Council.

9. (I)

MOTION: REMUNERATION & TRAVEL POLICY

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, Council accept the staff report regarding the Remuneration & Expenses Policy, which states that:

It is recommended that Council approve the Council Remuneration and Travel Policy dated October 26, 2009.

-MOTION CARRIED

It was stated that this document was very easy to understand. Council thanked staff for a job well done.

9. (J)

CONTRACT SELECTION FOR PHASE 1 ENVIRONMENTAL SITE ASSESSMENT FOR VACANT LAND – SHELBURNE INDUSTRIAL PARK

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, Council accept the staff report regarding the Contract Selection for Phase 1 Environmental Site Assessment for Vacant Land – Shelburne Industrial Park, which states that:

It is recommended that the Municipality of the District of Shelburne engage Maritime Testing to complete a Phase 1 Environmental Site Assessment of the land at the Shelburne Industrial Park (that) the Municipality wishes to purchase from NSBI.

-MOTION CARRIED

It was clarified that the Phase 1 assessment only consists of a site visit and a historical background check and this assessment is for all of the property that the Municipality is interested in, not areas for specific sites.

9. (k)

INTERMUNICIPAL COOPERATION – AMALGAMATION

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, Council accept the staff report regarding Intermunicipal Cooperation - Amalgamation, which states that:

It is recommended that the Municipality of the District of Shelburne initiate a process to investigate the benefits and disadvantages of amalgamating the five municipalities in Shelburne County with the four other Councils in Shelburne County.

-MOTION CARRIED

It was confirmed that the Warden has met with officials from the other Municipalities. It was also noted the motion included all five of the Municipalities in Shelburne County.

10. MEMBERS OF COUNCIL:

(a) Museum Funding – Letter of Support – Councillor Holmes

10. (a) MOTION: MUSEUM FUNDING

Being duly moved and seconded, be it resolved that on the recommendation of the Committee of the Whole, the Municipality of the District of Shelburne write a Letter of Support to the federal and provincial governments, requesting their continuance of funding for summer staff at museums throughout the province.

-MOTION CARRIED

11. NOTICE OF MOTIONS:

None

12. COMMITTEE REPORTS:

13. INFORMATION & OTHER REPORTS:

(a) Monthly Building Report – September, 2009

13. (a)

The Monthly Building Report for September, 2009 was reviewed by Council.

14. ADDED ITEMS:

(a) Remembrance Day Wreaths
(b) Town of Shelburne Invitation Letter

14. (a)

It was decided that in regards to Remembrance Day, the Municipality will lay a wreath in the Town of Lockeport and in the Town of Shelburne. Warden Embree and Councillor Taylor will attend the service in Lockeport, and Councillors VanBuskirk, Roscoe, and Holmes will attend the service in Shelburne. Councillor VanBuskirk will lay the wreath in Shelburne on behalf of Municipality. The wreaths will be ordered by staff.

14. (b)

The Warden has received a letter from the Town of Shelburne, on behalf of Team Shelburne, inviting two representatives from the Municipality to attend a meeting concerning the transition of SWSDA from a Society to an Incorporation. The topic of discussion will be the delivery of economic development in Shelburne County. The meeting will be in mid November and there may be representation from the Province.

15. “IN CAMERA” MOTIONS:

None

16. ADJOURNMENT:

Being duly moved and seconded, be it resolved that there being no further business, the meeting be adjourned at 6:23 pm.

-MOTION CARRIED