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REGULAR SESSION OF THE 48TH COUNCIL OF
THE MUNICIPALITY OF THE DISTRICT OF SHELBURNE
May 26, 2008
The Regular Session of the 48th Council of the Municipality of the District of Shelburne was held on Monday, May 26, 2008 commencing at 6:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden Pat Nickerson
- Councillor Ardith VanBuskirk
- Councillor Raymond Davis
- Councillor Paulette Scott
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Dwayne Carey, Director of Finance
- Erin Hartley, Recording Secretary
- Marilyn Johnston, Director of Recreation and Parks
- Donald Harding, Municipal Solicitor
REGRETS:
- Councillor Terry McIntyre
- Councillor John Roscoe
ALSO IN ATTENDANCE:
Members of the public
1. CALL TO ORDER:
The Regular Session of Council was called to order at 6:00 p.m.
2. BLESSING:
Deputy Warden Pat Nickerson led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
Child Care Awareness Days (June 2008)
4. APPROVAL OF MINUTES:
On a Motion of Councillor Raymond Davis and Councillor Ardith VanBuskirk:
BE IT RESOLVED that the Council Minutes of April 28, 2008 be approved with the following amendments:
11. a. (ii) should read ‘Arena Board’ not ‘Area Board’
11. d. Motion was Defeated not Carried
- MOTION CARRIED
5. ADDITIONS TO AGENDA:
On a Motion of Councillor Raymond Davis and Deputy Warden Pat Nickerson:
BE IT RESOLVED that the following additions and amendment be made to the agenda:
- SWSDA Appointment
- Small Cruise Ship Initiative
- That item 13. (c) be moved to 9. (c)
- MOTION CARRIED
APPROVAL OF AGENDA:
On a Motion of Councillor Raymond Davis and Deputy Warden Pat Nickerson:
BE IT RESOLVED that the Agenda of May 26, 2008 be approved with the above noted additions and amendments.
- MOTION CARRIED
6. PRESENTATIONS:
Warden Embree and Council congratulated Municipal Clerk, Penny Smith, on her completion and certification in Local Government Studies from Dalhousie University.
7. BUSINESS ARISING FROM THE MINUTES:
None
8. PUBLIC HEARING:
None.
9. STAFF REPORTS:
(a) Occupational Health & Safety Issues
(b) Subdivision Planning Services
(c) 2008/09 Operating, Reserve and Capital Budgets and Tax Rate
(d) Annual Renewal of Banking Services
(e) Building Inspector Appointment – Municipality of Lunenburg
9. (a) MOTION: OCCUPATIONAL HEALTH & SAFETY ISSUES
On a Motion of Councillor Raymond Davis and Deputy Warden Pat Nickerson:
BE IT RESOLVED that Council approve the staff report regarding Occupational Health & Safety Issues, which states that:
| (1) |
All Staff obtain WHMIS training, with associated costs being paid by the employer; |
| (2) |
That WHMIS training and first aid certification be a condition of employment with the Municipality; and |
| (3) |
That Council adopt the attached Terms of Reference for the OHS Committee. |
- MOTION CARRIED
9. (b) MOTION: SUBDIVISION PLANNING SERVICES
On a Motion of Councillor Raymond Davis and Councillor Ardith VanBuskirk:
BE IT RESOLVED that Council approve the staff report regarding Subdivision Planning Services, which states:
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The Warden and CAO be authorized to sign the three year contract for services; and |
| (2) |
Staff amend the policy setting the fees of service. |
- MOTION CARRIED
9. (c)
Municipal Clerk, Penny Smith, read aloud a letter received from K. Vaughn
Munroe on May 15, 2008, expressing his concern regarding spending, budgeting and tax rates.
Discussion was held regarding past tax rate decreases, courses, conferences and professional development as well as the need for public input on the budget items.
MOTION: 2008/09 OPERATING, RESERVE AND CAPITAL BUDGETS
AND TAX RATE
On a Motion of Councillor Raymond Davis and Councillor Paulette Scott:
BE IT RESOLVED that Council approve the staff report regarding 2008/09 Operating, Reserve and Capital Budgets and Tax Rate, which states:
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1. The residential and resource tax rate for fiscal 2008/09 be set at $1.32 per $100 of assessment
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The commercial and business occupancy tax rate for fiscal 2008/09 be set at $1.848 per $100 of assessment
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The forest rate be set at $.25 per acre for acreage designated as resource and $.40 per acre for acreage designated as commercial
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The due date for the final tax billing be October 31, 2008
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An interim tax bill be sent for fiscal 2009/10, being 50% of the previous year’s total tax bill with the due date of the interim tax bill being April 30, 2009
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The interest rate on taxes outstanding continue at 14% ( fourteen percent) per annum calculated monthly
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The gross operating budget be set at $ 5,079,681.
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The Sewer Service charge be set at $260.00
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The Reserve Budget as tabled in May 2008, be approved
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The Capital Budget as tabled in May 2008, be approved
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The area rate for the Port Clyde and Area Fire Services be confirmed at $.08 per $100 of assessment for those properties serviced by the Port Clyde Volunteer Fire Department
- MOTION CARRIED
Discussion was held regarding the smooth and successful budgeting process and meetings this year, noting that tax rates have remained unchanged and that the Councillors, staff and the public should all be proud of themselves for their hard work and comments.
9. (d) MOTION: ANNUAL RENEWAL OF BANKING SERVICES
On a Motion of Councillor Raymond Davis and Councillor Ardith VanBuskirk:
BE IT RESOLVED that Council approve the staff report regarding Annual Renewal of Banking Services, which states that:
| (1) |
Council approve a resolution to authorize a temporary operating line of credit in the amount of $1,500,000.00; and |
| (2) |
Council authorize the Warden and the Municipal Clerk to sign the required documentation on behalf of the Municipality of the District of Shelburne. |
- MOTION CARRIED
9. (e) MOTION: BUILDING INSPECTOR APPOINTMENT
On a Motion of Deputy Warden Pat Nickerson and Councillor Raymond Davis:
BE IT RESOLVED that Council approve the staff report regarding Building Inspector Appointment, which states:
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As recommended by the Joint Services Board to recognize the members of the Inspection Department from the Municipality of the District of Lunenburg to fill in on a temporary basis while the regular inspector is on leave from May 21 – June 4, 2008. |
- MOTION CARRIED
10. MEMBERS OF COUNCIL:
(a) Councillor Davis – Seaway Fabrications - Request for Streetlighting
(b) Councillor Davis – Levy on Packaging
10. (a)
A letter was written to the Municipal Clerk on May 2, 2008 from Seaway Fabrications Ltd. requesting that Council consider additional lighting in the Shelburne Industrial Park to avoid vandalism and theft.
Discussion was held regarding security, the current moratorium on streetlighting and the involvement of other businesses in the Industrial Park.
A Staff Report was requested and it was agree that the CAO research this issue further.
10. (b)
Councillor Davis advised that Valda Walsh, Region 6, requested that Council send a letter to the MLA asking the Province to put a levee on disposable coffee cups, due to the number of cups not being properly disposed of.
Discussion was held regarding the particulars of the proposed program and the possibility of including other items in the letter.
11. NOTICE OF MOTION:
None
12. COMMITTEE REPORTS:
None
13. INFORMATION & OTHER REPORTS:
(a) Monthly Building Report - April, 2008
(b) Copy of Letter from Pictou West MLA Charlie Parker dated April 14, 2008 Re: Pesticide Use
(c) Letter from Vaughn Munroe, received May 15, 2008 Re: Tax Rates
14. ADDED ITEMS:
(a) SWSDA Appointment
(b) Small Cruise Ship Initiative
(c) Annapolis Road Meeting Update
(d)
14. (a) MOTION: SWSDA APPOINTMENT
On a Motion of Deputy Warden Pat Nickerson and Councillor Raymond Davis:
BE IT RESOLVED that on the recommendation of the Committee of the Whole, the Council of the Municipality of the District of Shelburne appoint the Warden to be their representative on SWSDA and that Councillor Raymond Davis continue as the alternate.
- MOTION CARRIED
Councillor Davis voted against this motion.
14. (b)
Warden Embree discussed a meeting he attended in relation to the Atlantic Gateway where the possibility of small cruise ship opportunity for Shelburne Harbour was brought forward. He stated that the initial steps are being investigated by the Port Authority and other associations. It was noted that this could be a project the proposed Tourism Development Officer could take on.
14. (c)
Councillor Davis gave an update on the last Annapolis Road Meeting including who was in attendance, contact with Keji National Park and Tobiatic Wilderness Area, multi use trails, funding and emergency access.
Warden Embree advised of the Department of Natural Resources Land Use Meeting being held at 6:30 this evening at the Shelburne Community Centre.
16. “IN CAMERA” MOTIONS:
None
17. ADJOURNMENT:
On a Motion of Councillor Paulette Scott:
BE IT RESOLVED that there being no further business the meeting be adjourned at 6:36 pm.
- MOTION CARRIED
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