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REGULAR SESSION OF
THE 48TH COUNCIL OF THE
MUNICIPALITY OF THE DISTRICT OF SHELBURNE
September 22, 2008
The Regular Session of the 48th Council of the Municipality of the District of Shelburne was held on Monday, September 22, 2008 commencing at 6:00 p.m. in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia.
THOSE IN ATTENDANCE WERE:
- Warden Sherm Embree
- Deputy Warden Pat Nickerson
- Councillor Paulette Scott
- Councillor John Roscoe
- Councillor Terry McIntyre
- Councillor Raymond Davis
- Kirk Cox, CAO
- Penny Smith, Municipal Clerk
- Dwayne Carey, Director of Finance
- Erin Hartley, Recording Secretary
- Marilyn Johnston, Director of Recreation and Parks
REGRETS:
Councillor Ardith VanBuskirk
ALSO IN ATTENDANCE:
Members of the public and press
1. CALL TO ORDER:
The Regular Session of Council was called to order at 6:01 p.m.
2. BLESSING:
Councillor Paulette Scott led Council in repeating the Lord's Prayer.
3. PROCLAMATIONS:
None
4. APPROVAL OF MINUTES:
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the Council Minutes of July 28, 2008 be approved as circulated.
-MOTION CARRIED
5. APPROVAL OF AGENDA:
On a Motion of Councillor Raymond Davis and Councillor Paulette Scott:
BE IT RESOLVED that the Agenda of September 22, 2008 be approved with the following addition:
-MOTION CARRIED
6. PRESENTATIONS:
None
7. BUSINESS ARISING FROM THE MINUTES:
None
8. PUBLIC HEARING:
None
9. STAFF REPORTS:
| A. |
Dangerous & Unsightly Premises – Stewart Property – Verbal |
6:15 pm |
| B. |
Beulah Burman Memorial Animal Shelter Society |
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| C. |
SWSDA Line of Credit |
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| D. |
Indoor Aquatics Program Insurance |
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| E. |
Come to Life Campaign |
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| F. |
Payroll Services |
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| G. |
Dangerous & Unsightly Premises – Zavisho Property - Verbal |
6:45 pm |
9. (b)
MOTION: BEULAH BURMAN MEMORIAL ANIMAL SHELTER SOCIETY
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the staff report regarding Beulah Burman Memorial Animal Shelter Society be approved, which states:
Council approve a grant of up to $1,900.00 to the BBMASS and that the funds be retained to reduce the outstanding taxes for fiscal year 2006-07 on their property in Sandy Point.
-MOTION CARRIED
Discussion was held regarding future plans for the site as well as their service to the community.
9. (c)
MOTION: SWSDA LINE OF CREDIT
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the staff report regarding SWSDA Line of Credit be approved, which states:
| (1) |
Council approve the $10,000.00 repayable grant to SWSDA to be repaid in full as committed by SWSDA in their letter to the Municipality of the District of Shelburne dated May 13, 2008. |
| (2) |
Council support the motion to the Union of Nova Scotia Municipalities by the Town of Yarmouth to amend the Municipal Government Act to enable municipalities to guarantee the borrowings of corporations established pursuant to the Regional Community Development Act. |
-MOTION CARRIED
Councillor Roscoe and Deputy Warden Nickerson voted against this motion.
AMENDMENT TO MOTION: SWSDA LINE OF CREDIT
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the following phrase be added to the end of the first paragraph:
“…to be repaid no later than October 31, 2010.”
-MOTION CARRIED
9. (a)
MOTION: DANGEROUS & UNSIGHTLY PREMISES – STEWART PROPERTY
On a Motion of Councillor Raymond Davis and Councillor Paulette Scott:
| (1) |
BE IT RESOLVED that the Doug Stewart Property be demolished and the cost recovered though tax sale. |
-MOTION WITHDRAWN
Discussion was held regarding notice given to the Administrator of the Estate of Doug Stewart, tendering for bids and returning to Council with a staff report.
MOTION: DANGEROUS & UNSIGHTLY PREMISES – STEWART PROPERTY
On a Motion of Councillor Raymond Davis and Councillor Paulette Scott:
| (2) |
BE IT RESOLVED that the Municipality of the District of Shelburne move forward in obtaining bids on clean up of the Doug Stewart Property located on Woodlawn Drive. |
-MOTION CARRIED
9. (d)
MOTION: INSURANCE- INDOOR AQUATICS PROGRAM
On a Motion of Councillor Raymond Davis and Councillor Terry McIntyre:
BE IT RESOLVED that the staff report regarding Insurance – Indoor Aquatics Program be approved, which states:
| (3) |
The Municipality of the District of Shelburne combine the $500.00 grant application request for start up and the $1,250.00 insurance cost requested by letter together for a total of $1,750.00 to be taken from the Grants to Organizations account # 0021950791. |
| (4) |
The Municipality’s swim program equipment be made available to loan to the Society for use from September 2008-June 2009.(Life jackets, flutter boards, rescue can, pool noodles, first aid kit, etc – In Kind). |
-MOTION CARRIED
Discussion was held regarding the $500.00 grant for start up being paid first with the remainder being paid when the conditions for operating and insurance have been met. It was noted that the Municipality will have no liability issues in assisting with the insurance coverage.
9.(e)
MOTION: “COME TO LIFE” CAMPAIGN
On a Motion of Councillor Terry McIntyre and Councillor Paulette Scott:
BE IT RESOLVED that the staff report regarding Charter Membership – “Come to Life” Campaign be approved, which states:
| (1) |
That the Municipality of the District of Shelburne join the Province of Nova Scotia’s Come to Life marketing campaign as a charter member. |
| (2) |
That the Municipality of the District of Shelburne officially become a member of the campaign at the “Celebration of Success in Nova Scotia” event in Yarmouth on October 23, 2008. |
- MOTION CARRIED
9.(f)
MOTION: PAYROLL SERVICES
On a Motion of Councillor Paulette Scott and Councillor Raymond Davis:
BE IT RESOLVED that the staff report regarding Payroll Services be approved, which states:
That the Municipality of the District of Shelburne and the Joint Services Board enter into an agreement to provide payroll services commencing January 1, 2009.
-MOTION CARRIED
Discussion was held regarding the option for including T4s and Councillors Stipends. It was noted that the cost would be approximately $3,000.00 per year.
10. MEMBERS OF COUNCIL:
None
11. NOTICE OF MOTION:
Councillor Roscoe declared a Conflict of Interest and removed himself from the table.
MOTION: TRI-COUNTY REGIONAL SCHOOL BOARD
On a Motion of Councillor Terry McIntyre and Councillor Paulette Scott:
BE IT RESOLVED that the Municipality of the District of Shelburne recommend to Council to support the Tri-County Regional School Board in their efforts to attain fair funding for all school boards in the Province by contacting the Minister of Education with the Board’s concerns.
-MOTION CARRIED
It was agreed that the letter to the Minister should be copied to the MLA, MP and Tri-County Regional School Board.
Councillor Roscoe rejoined the meeting.
12. COMMITTEE REPORTS:
None
13. INFORMATION & OTHER REPORTS:
(a) Monthly Building Report – July & August, 2008
13. (a)
The Monthly Building Reports for July & August, 2008 were reviewed by Council.
14. ADDED ITEMS:
(a) CAO Performance Review
14. (a)
MOTION: CAO PERFORMANCE REVIEW
On a Motion of Councillor Raymond Davis and Councillor Paulette Scott:
WHEREAS the Chief Administrative Officer, Mr. Kirk Cox, has satisfied Council that he is meeting the goals of the job during the probationary period by means of a performance review;
BE IT RESOLVED that the Municipality of the District of Shelburne Council terminate the probationary period effective August 31, 2008 in accordance with the Municipality of the District of Shelburne contract with the Chief Administrative Officer.
-MOTION CARRIED
Councillors may review the evaluation at anytime with the Warden.
UNSM Fall Conference - Discussion was held regarding the UNSM Fall Conference held in Yarmouth, including power easements, physician recruitment, rural out migration and low income property tax relief.
MOTION: DANGEROUS & UNSIGHTLY PREMISES – ZAVISHO PROPERTY
On a Motion of Councillor Paulette Scott and Councillor Terry McIntyre:
BE IT RESOLVED that the Municipality of the District of Shelburne move forward in obtaining bids to remedy the dangerous and unsightly premises on the Zavisho Property located in Ingomar.
- MOTION CARRIED
The Administrator for Dangerous & Unsightly Premises circulated photos of the property for Council’s information and advised that no response had been received.
15. “IN CAMERA” MOTIONS:
None
16. ADJOURNMENT:
On a Motion of Councillor Terry McIntyre and Councillor Raymond Davis:
BE IT RESOLVED that there being no further business, the meeting be adjourned at 6:50 pm.
- MOTION CARRIED
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